Accounting Assistant

The Accounting Assistant will allocate approximately 60% of their time to accounts payable functions where they will be responsible for performing all aspects of the accounts payable process for multiple divisions under the direction of the Corporate Controller. Responsibilities include vouching invoices and processing weekly check runs, maintenance of vendor records, review of vendor invoices for accuracy against purchase orders, receipt of reports and/or other appropriate documents, and obtainment of approval by managers where applicable. This position also serves as a help desk for all divisions' accounts payable questions/problems. The remaining 40% of the Accounting Assistant's time will be allocated to assisting the General Accounting department with preparing schedules, reconciliations and researching various accounting issues.

Accounting Assistant Duties and Responsibilities:

• Matches invoices to purchase orders and shipping/receiving and/or other documents, obtains approval by managers where appropriate (e.g. expense reports, phone, legal, audit bills, etc.) in accordance with established company authorization guidelines.
• Audits invoices for accuracy in quantity, pricing, and proper support, and reports discrepancies to purchasing and / or the vendor.
• Vouches all approved vendor invoices for multiple divisions. Calculates and posts corporate allocations to multiple divisions for centralized billing (e.g. Fed Ex, data lines, long distance and wireless phone bills, business forms, expense reports, etc.), and prints posting journals for internal controls.
• Processes vendor checks, assembles with invoices for approval and signature, and prints posting journals for multiple divisions.
• Maintains vendor records. Verifies accuracy for critical fields such as eligible discounts and remit-to addresses.
• Resolves vendor issues on an ongoing basis.
• Assists general accounting with the month-end close, reconciliations and variance research.
• Assists with fixed asset accounting.
• Assists Controller with management of the insurance programs.
• Performs other related department duties as assigned or needed.

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UFP Technologies, Inc. is an Equal Opportunity/Affirmative Action employer Minorities/Women/Veterans/Disabled.

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