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Assistant Director of Academic Administration

George Mason University
United States, Virginia, Arlington
Nov 13, 2024

Assistant Director of Academic Administration





  • 10001840





  • Arlington, VA





  • Classified Staff





  • Opening on: Oct 17 2024






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Department: Antonin Scalia Law School

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Arlington, VA

Workplace Type: Hybrid Eligible

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The School of Law has two fundamental missions. First it prepares students to use their law degree in a broad range of public and private sector organizations with the Commonwealth and around the world. Second, it produces academic scholarship that expands society's understanding of law and legal institutions with a special focus on using economic tools and methods to do so.

About the Position:

The Assistant Director of Academic Administration serves as the starting point for all law school academic administration matters, including: the support of adjunct faculty; the management of the teaching evaluation processes at the law school; the preparation and publication of course schedule documents; the management of courses in GMU's systems. In addition this position supports students, faculty, and staff in day-to-day administrative matters.

Responsibilities:

Supports Adjunct Faculty



  • Serves as the first point-of-contact for adjunct faculty matters;
  • Ensures adjunct faculty job postings reflect current needs of the law school;
  • Regularly checks postings for qualified applicants and makes recommendations for hire to the Associate Dean for Academic Administration;
  • Prepares, sends, and collects employment contracts for adjunct faculty;
  • Maintains up-to-date information for adjuncts on the online Adjunct Information Portal;
  • Maintains a roster of adjunct faculty with up-to-date teaching assignments and contact information;
  • Collects adjunct faculty resumes and transcripts, and files with the Provost's Office as appropriate;
  • Schedules adjunct orientation sessions and greets adjuncts in the first week of the semester;
  • Provides regular updates and reminders to adjunct faculty on deadlines and law school requirements; and
  • Provides instructional and logistical support for adjunct faculty proactively, and as issues arise.


Publishes and Updates Course Schedules



  • Assists the Associate Dean for Academic Administration in the preparation of fall, spring, and summer course schedules;
  • Creates, publishes, and updates semester course schedule documents and registration information documents in collaboration with the Law Records Office and the Associate Dean for Academic Administration; and
  • Manages law courses in Banner and/or CourseLeaf under the direction of the Associate Dean for Academic Administration, and in partnership with the Law Records Office.


Ensures Quality



  • Supports the course evaluation process, including sending reminders to faculty, answering inquiries about the process, and liaising with the OIEP;
  • Assists the Associate Dean for Academic Administration in summarizing course evaluation results each semester; and
  • Coordinates full-time faculty and administrators in scheduling observations of adjunct teaching to facilitate timely and actionable feedback.


Administrative Support



  • Collects syllabi from adjunct faculty;
  • Provides support to students, faculty, and staff as academic administration issues arise;
  • Pulls data on courses, enrollment, and faculty upon request; and
  • Supports exam review sessions by surveying for availability, scheduling, pulling exams, and proctoring; Updates and consults with colleagues as appropriate to ensure timely and accurate information sharing.


Other duties related to the position as assigned

Required Qualifications:



  • Bachelor's degree in related field or the equivalent combination of education and experience;
  • Demonstrated experience managing multiple projects and competing deadlines;
  • Experience managing professional communications to various constituencies;
  • Exceptional customer service and communication skills (both orally and in writing);
  • Organizational skills, attention to detail, and the ability to handle multiple tasks at one time;
  • Ability to work independently and demonstrate good judgment; and
  • Strong command of data management and Excel.


Preferred Qualifications:



  • Master's degree in related field or J.D.; and
  • Considerable experience (typically 3 years and more) in management in an academic setting, to include supporting faculty.


Instructions to Applicants:

For full consideration, applicants must apply for Assistant Director of Academic Administration at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: October 17, 2024

For Full Consideration, Apply by: October 31, 2024

Open Until Filled: Yes

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