Project Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Nov 13, 2024

Position Details

Position Information

Recruitment/Posting Title	Project Coordinator
Job Category	Staff & Executive - Project/Program Management/Planning
Department	RWJ-Office of the Dean
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Project Coordinator for the Office of the Dean at the Robert Wood Johnson Medical School. Plans and directs systems analysis, design and implementation of project plans supporting the integration of RWJMS and NJMS. Coordinates the development of new or substantial modification of existing data processing and their supporting methods and procedures. Works with co-leadership and membership for the key subcommittees from RWJMS and NJMS faculty, students, and staff to organize the work of integration around the topics of governance and administration, academic environment, faculty, curriculum, and medical students. Involves extensive preparatory work for single accreditation process. Also working in concert with sub-committees on curriculum, admissions, strategic planning. Among the key duties of this position are the following: Consults with the leadership in the Office of the Dean and Senior Associate Deans across RWJMS & NJMS in administering and formulating project objectives and system development requirements in support of the integration of both organizations. Prepares project plans and schedules with specific timelines for all major/subordinate events, including requirements, tasks, work assignments, resources, and the inclusion of project milestones when reporting to Stakeholders. Serves as direct report to the Chief of Staff (COS) in the Office of the Dean. Reports to and partners with COS to provide management on project progress, problems and the need for changes. Responsible for contract reporting requirements for the program, including participation in various administrative meetings and conference calls. Meets with staff to define priorities and provide guidance with regard to the appropriate technical and business aspects of the program. Ensures that all work and documentation meet the standards of the department and the project. Provides Project Coordinating support for multiple events in various stages, providing periodic oral and written updates to the senior leadership team and ensures that projects remain on time and on task. Acts as a role model for customer service and improved quality. Responds in a prompt, accurate, professional, and error-free manner to phone, email, and in-person inquiries.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	26S
Position Salary
Annual Minimum Salary	82360.00
Annual Mid Range Salary	99589.00
Annual Maximum Salary	116818.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in Public Health, Business Management/Administration or a related field plus four (4) years of relevant experience. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Demonstrated analytical and statistical skills along with report writing. Demonstrated excellent customer skills and diplomacy. Highly proficient with Microsoft office programs and experience producing detailed timelines/Gantt charts, etc. Excellent writing, organization and communication skills required to interact with senior management. Must possess the ability to work well with all levels within the organization, including school/university officials, faculty, staff, students and community physicians and leaders with diplomacy, executive maturity and sensitive human relations skills. High degree of initiative and self-motivation; ability to exercise exceptional discretion, confidentiality, and judgment in dealing with sensitive issues; creativity and resourcefulness; ability to work independently and as a team member. Ability to effectively present information and respond to internal and external inquiries. Must be computer literate with high proficiency and working knowledge of database and reporting tools including Microsoft Project, Word, Excel, Access and PowerPoint. Must be flexible regarding work hours in order to accommodate the demands of the Dean's Office.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Sitting for length of time at computer; no special vision requirements; lifting of files/charts up to 10 lbs. Work Environment: Clinical / office setting
Special Conditions

Posting Details

Posting Number	24ST2467
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement