Executive Engagement Administrator

• In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence.
• Close out completed searches and organize all material associated with the search in accordance with audit requirements.
• Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements.
• Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches.
• Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements.
• Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses.
• Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Engagement Administrator mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.

• Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices.
• Participating in and guiding teams while fostering an environment of mutual trust.
• Identifying and assisting in managing the needs and expectations of the internal and external team.
• Communicating appropriately and effectively with all levels and diverse cultures.
• Demonstrating effectual presence through high-level, written and oral communication skills.
• Providing constructive guidance and feedback, and openly receiving the same.
• Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need.

• Strong client orientation; inherent desire to deliver beyond the call of duty.
• Very strong organization and prioritization abilities.
• Discretion and sensitivity in dealing with confidential communications and documentation.
• Endurance and the ability to handle multiple conflicting priorities at once.
• Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision.
• Proactive; takes steps to prevent problems before they occur.

• Retirement savings plan with discretionary profit sharing contribution and employer match;
• PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;
• Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;
• Life Insurance, and short-term and long-term disability insurance;
• Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and
• Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage.

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