Courtroom Deputy Clerk

Overview
The Courtroom Deputy Clerk is the “face” of the court to much of the public and attorneys who practice in the Court and helps create positive public impressions about the Judiciary.

Representative Duties
• Manage judge’s caseload, including calendaring, monitoring deadlines, filings, and timely responses to orders.
• Keep judge and staff informed of case progress.
• Schedule court proceedings, court reporters, and interpreters.
• Coordinate with jury administrator for upcoming trials and need for jurors.
• Assist in jury selection and maintain jury selection and attendance records.
• Perform case administration duties, including docketing and quality control review of electronic filings.
• Draft orders and judgments and process same.
• Review cases and reports for necessary action.
• Take notes of proceedings and prepare minutes.
• Record court proceedings.
• Serve as liaison between the Clerk’s office, bar, public, and Court.
• Assist with naturalization ceremonies.
• Perform other duties as assigned.

Qualification Requirements
• High school diploma or equivalent.
• Two years of specialized experience such as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications/Court Preferred Skills
• Candidates must demonstrate exceptional computer skills; a demonstrated ability to thoroughly research and solve problems; ability to reason through, analyze, and interpret written communications; ability to multitask and prioritize work assignments; superior oral and written communications skills; strong organizational skills and attention to detail; strong interpersonal skills; personal integrity and exceptional judgment; and a professional demeanor and appearance appropriate in a Court environment.
• A bachelor’s degree in a related discipline appropriate to the position.
• Preference may be given to candidates who have courtroom administrative experience.

How to Apply
Please submit a cover letter, resume, and AO78 Application for Judicial Branch Federal Employment (available at www.uscourts.gov) as a single PDF attachment by email to: applications@nywd.uscourts.gov
subject line “Courtroom Deputy Clerk, Reference No. 24-15.” Save the documents as one PDF, using your firstname_lastname. When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are required to complete the AO78, page 5, Optional Background Information.
Only candidates selected for an interview will be notified and must travel at their own expense.

Organizational Relationship
This position is assigned to the Office of the Clerk and directly supports a United States Magistrate Judge.

Important Dates
Application Deadline: Until filled
Position Available: January 6, 2025

Background Investigation
This is a sensitive position within the Judiciary. Employment will be considered provisional pending successful completion of an Office of Personnel Management background check and a favorable suitability determination.

Applicant Information
Employees must adhere to a Code of Conduct. The Court provides reasonable accommodations to applicants with disabilities. Veterans’ preference is not a factor used in Judicial Branch appointments. Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship. Positions with the U.S. Courts are excepted service appointments, which are “at will” and may be terminated with or without cause. Employees are required to use electronic funds transfer for payroll deposit.

The United States District Court for the Western District of New York is an Equal Opportunity Employer.