Office Assistant/ Program Training Analyst

Office Assistant/ Program Training Analyst

Xcelerate Solutions is seeking a Program Analyst/ Program Management Office Assistant. Who will perform operational duties in support of regulatory, security, and industry practices, including compliance documentation. Coordinates the resourcing and on-boarding of new employees and contract investigators, provides invoicing support, utilizes Concur to prepare and complete employee investigator expense reports and performs quality audits and other duties as assigned. Come join our award-winning organization and work with some of the most talented and brightest minds in the GovCon industry.

Location:

Fall Church, VA (Hybrid 2-3 days in office)

Clearance:

Top Secret Clearance

Responsibilities:

• Coordinate with Credentials Manager and Field Operations Manager in the resourcing and on-boarding of employee and contract investigators, including working with IT to provide laptops and other equipment to new employees
• Prepare and process Concur expense reports and receipts for employee field investigators
• Process all training certificates and input into program's tracking database
• Support quality control and other integrity assurance program initiatives, including creating and updating necessary spreadsheets to track data
• Act as the back-up to the Credentials Manager in processing eligibility determinations, new approval or sharing requests, and otherwise managing credentials for field investigators and record technicians
• Process and reviews invoices for completeness and accuracy prior to submission to the government
• Other primary or backup administrative duties may include:
  • Coordinate, retrieve and send FedEx packages from loading dock daily
  • Open incoming mail, sort, copy, and upload to the appropriate case file
  • File all materials in case folders, maintain file room, maintain copy/scanner room
  • Copy and enters new cases into case management system
  • Prepare file folders and files new cases in file room(s)
  • Assist in coordination of outgoing department correspondence, including packing, preparing labels and sending via FedEx
  • Create original correspondence; assemble addresses and mail documents to meet business needs
  • Pull and prepare files for destruction
  • Answer incoming calls, researches and responds to inquiries, escalates and/or routes calls to appropriate personnel as necessary
  • Distribute documents and materials to department employees such as memoranda, faxes, staff calendars, government transmittals
  • Maintain office and computer supply inventory
  • Generate and package Excel spreadsheets for case manifests and status
  • Escort visitors through the secure space as required

Requirements:

• Eight years minimum providing program and administrative support on programs or projects that require handling of sensitive customer information
• Two years minimum in use of Concur to complete expense reports
• One year minimum supporting a quality control program and tracking related data
• Experience in reviewing invoices and other deliverables for completeness and accuracy prior to submission to the government

About Xcelerate Solutions:

Founded in 2009 and headquartered in McLean, VA, Xcelerate Solutions (www.xceleratesolutions.com) is one of America's fastest-growing companies. Xcelerate's culture is defined by our diversified workforce of dynamic and versatile professionals, supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journal's "50 Best Places to Work" list as well as being a "Great Place to Work" certified company with a 4.6 star, and a 99% CEO approval Glassdoor rating. Come find out why Xcelerate Solutions is one of the DC Metro top employers!

Xcelerate Solutions is an Equal Employment Opportunity/Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, age, equal pay, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or expression of another protected characteristic. As part of this commitment to the full inclusion of all qualified individuals, Xcelerate provides reasonable accommodations if needed because of an applicant's or an employee's disability.

Pay Transparency Notice: Xcelerate Solutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.