Project Assistant / Technical Editor

We are seeking a detail-oriented and proactive Project Assistant / Technical Editor. The ideal candidate will facilitate project execution by ensuring that all documentation and processes are organized and efficient, while also providing technical editing support for project-related documents. Strong attention to detail, excellent communication skills, and the ability to collaborate with various stakeholders are essential for success in this dual role.

Responsibilities:

• Facilitate the creation and distribution of project-related communications.
• Prepare and maintain comprehensive project documentation, including plans, reports, and meeting notes.
• Edit and format engineering documents and other technical materials for clarity and consistency.
• Prepare Project Management Plan reports in collaboration with the project manager for new projects.
• Proofread, revise, and edit technical documents to ensure clarity, consistency, and adherence to standards.
• Evaluate documents for completeness, style, syntax, and usage, providing tactful feedback to authors with varying levels of experience.
• Prepare documentation for regulatory audits and inspections.
• Assist engineers and project managers in modifying documents for accurate and precise descriptions of activities or policies.
• Assist in the preparation of status reports for stakeholders.
• Assist with progress reports, invoicing, and financial documentation.
• Stay informed on project management and technical writing best practices and tools.
• Ensure clear and effective communication of project information.
• Assist project managers with day-to-day administrative tasks and project coordination as needed.
• Organize and track project files, ensuring all documents are up-to-date and easily accessible.
• Coordinate travel arrangements for project managers and teams.
• Schedule and organize project meetings, including preparing agendas and taking minutes.
• Request, track, and manage certificates of insurance to meet contractual requirements.
• Prepare, distribute, and track subconsultant agreements and assist with change order documentation as needed.
• Update progress and maintain project schedules and databases
• Support project managers in monitoring project budgets and expenses.
• Provide feedback on project processes and suggest improvements.

Qualifications:

• Bachelor's or Associates Degree in Business Administration, Project Management, Technical Communications, Journalism or a related field, or equivalent years of experience in a similar role. Further education and refresher training will be required for this position on an as needed basis.
• 4 + years of technical editor experience preferred.
• Knowledge of grammar, technical formats, general business writing, and technical writing/editing techniques, levels, and processes.
• Proficient in Microsoft Word and possess the ability to develop and revise a wide range of document types.
• Ability to edit, write, and/or rewrite procedures, and other materials to communicate clearly and effectively.
• Ability/train on the job to exercise quality control over documentation intended for internal and external distribution.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work collaboratively in a team environment.

Compensation Package:

• Pay Range: $58,000 - $80,000
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership, and Wellness Reimbursement.

Who We Are: McMillen, Inc. (McMillen) is an engineering, environmental, and construction firm providing scalable, multi-disciplinary capabilities. We are a design and build firm providing clients with balanced perspective and realistic solutions. With experts in the United States, Canada, Australia, and France, our staff bring best practices from the water resources, energy, dams, infrastructure, fisheries, aquaculture, and restricted access markets.

We balance technical precision with collaborative delivery throughout all project phases. We have the resources and expertise to contribute to a project at the feasibility and planning stage, navigate the regulatory and permitting requirements, develop detailed designs, self-perform construction, and participate in startup, testing, and commissioning. We offer strategic planning, technical expertise, comprehensive project management, and integration of multi-disciplinary studies for traditional and alternative project delivery methods.

We want our employees to make a career doing what they love to do. We aren't looking for the complacent or the comfortable. We are looking for the highly technical, the creators, the manic obsessives, the outliers who know being the best is a journey, not a finish line. We support our employees' efforts to stay on the cutting edge of technology while fostering a great work-life balance.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.