Alumni Relations Specialist

University of Wisconsin Madison
$48,000 ANNUAL (12 months)
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Nov 16, 2024
Job Summary: As part of the External Relations marketing team, the alumni relations specialist will work both independently and collaboratively to plan, coordinate and execute the college's major events, alumni and stakeholder engagement efforts and communications to support the college's strategic goals and initiatives. The alumni relations specialist is responsible for planning events to build stronger alumni and stakeholder relationships, enhancing annual giving efforts and assisting with marketing projects. This position requires creativity, critical thinking, project management, and the ability to work with internal and external groups. The College of Agricultural and Life Sciences (CALS) is a top-ranked engine of scientific discovery, with researchers working in biological sciences; health and nutrition; food and agriculture; environmental sustainability; and business, communication and society. Academically, the college offers research-based, hands-on teaching of undergraduates; world-class graduate programs; and short courses, workshops and other programs for industry and community members. Our outreach activities bring the work of the college to Wisconsin businesses, farms, organizations and communities throughout the state. The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism, and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all. We encourage applications from potential candidates of all races, class, gender, sexuality, ability, nationality, religion, and other group identities. Responsibilities: Plans and implements alumni programs and assists in the execution of alumni and stakeholder strategies in support of unit advancement goals. 10% Monitors reach and effectiveness of alumni campaigns, projects, and initiatives 35% Plans events and programs according to established goals and objectives 10% Communicates with participants, presenters, vendors and others to execute in-person and online programs 35% Provides project management and execution of alumni programs, initiatives, and tactical plans 5% Tracks and reconciles department spending 5% Drafts digital alumni communications, including e-newsletters, invitations, webpages, and other content Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required: Bachelor's Degree Qualifications: Required Qualifications: - Event planning experience (e.g., logistics, vendor management, guest experience, budgeting) - Project management skills and attention to detail including managing multiple projects, timely communicating with stakeholders, creating timelines, etc., - Experience writing and creating content (e.g., social media, email marketing, web copy, solicitations, or other communications) Preferred Qualifications: - 2 years professional experience such as event planning, alumni relations, communications, marketing or fundraising/development - Experience with e-mail marketing platforms, such as Eloqua - Experience with website content management system, such as WordPress - Experience collecting project metrics to measure effectiveness Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $48,000 ANNUAL (12 months) Depending on Qualifications The minimum salary for this position is $48,000. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf Additional Information: - Criminal Background Check may be required - A 12-month evaluation period may be required - Occasional nights and weekends may be required for events - The successful applicant will be responsible for ensuring eligibility for employment in the United States by the start of the appointment. University sponsorship is not available for this position. How to Apply: Click on the "Apply Online" button to start the application process. You will be prompted to upload the following documents/Application Materials: Resume (required) - Detail your educational and professional background Cover letter (required) - Refer to your related work experience It's important that your cover letter and resume reflect your experience for this position related to the Qualifications section. Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process. Please note that your resume and cover letter will be used to evaluate your written communication skills. Materials will be evaluated for the following: grammar, spelling, punctuation, organization, and clarity. Contact: Sonia Parker sonia.parker@wisc.edu 608-890-2547 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Alumni Relations Specialist(AV044) Department(s): A07-COL OF AG & LIFE SCIENCES/EXTRNAL AFFAIRS/COMP PRG Employment Class: Academic Staff-Renewable Job Number: 307167-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.