Administrative Assistant

Barr Engineering Co.
United States, Colorado, Denver
225 East 16th Avenue (Show on map)
Nov 16, 2024
Job Description: Summary: Barr is seeking an administrative assistant for our Denver office to be the first point of contact for clients and vendors and work closely with office staff. The position will provide a welcoming professional environment in our Downtown Denver office where many staff members work a hybrid schedule. This role is well-suited for someone skilled at creating effective relationships with staff and service providers and passionate about providing excellent client service. Responsibilities will include: Acts as the main point of contact for clients and visitors by coordinating badge access, managing visitor schedules, and assisting with office space related needs Assists with keeping conference rooms, shared areas, and kitchen areas tidy Provides support to other Barr locations by meeting with office leaders to understand facility, project, and staffing needs Helps coordinate office social events such as happy hours, summer parties, and other activities Orders and arranges delivery or pick-up of food for office events Assists with the tracking and ordering of office supplies, food supplies, and equipment Provides logistical support for meetings and conference calls Ships and receives packages, coordinating with FedEx when needed Provides project support by coordinating the production and delivery of major work products Supports staffing interviews and new hire integrations Prepares and edits reports and other technical documents Helps with the setup, maintenance, and organization of project files Develops visual presentation materials and takes meeting minutes, as needed Monitors work orders and budgets Minimum Qualifications: Three years of experience as a receptionist, administrative assistant, or a related position Ability to maintain a regular work schedule of 8:00 a.m.-5:00 p.m., Monday through Friday at Barr's Downtown Denver office Excellent oral and written communication skills with the ability to communicate effectively with clients and employees Strong computer skills, including proficiency with Microsoft Office programs, especially Word, Excel, and PowerPoint and familiarity with Adobe Acrobat Effective task management and self-initiative with a high attention to detail Exceptional organizational skills Ability to occasionally lift and carry 40 pounds safely Willingness to adjust schedule on occasion, when needed to meet company needs Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future Preferred Qualifications: Five or more years of related experience Post-high school training in a related area Experience preparing meeting materials Deltek Vantagepoint experience Experience managing engineering documents and databases Experience with MS Project or a similar software Possession of a valid driver's license and acceptable driving record This position is based in our Denver office and requires a Monday through Friday, in-office work schedule. Colorado Applicants Only: Compensation: The anticipated base salary range for this position is $21.00-26.00/hour. Compensation will vary based upon experience, education, skill level, and other compensable factors. Employees in this position may also be eligible for a discretionary cash bonus. Our compensation comes in more ways than traditional base salary, and we believe that when all those elements are combined, our compensation is a competitive part of the total value proposition of working at Barr. #LI-Onsite Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.