Performing Arts Center Manager of Business Operations

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

UGA Performing Arts Center provides high-quality concerts, theatrical events, and educational experiences to patrons of all ages, with a focus on community outreach through programs like student engagement, free recitals, masterclasses, and lectures by visiting artists, aiming to educate and entertain audiences while showcasing the performing arts at the University of Georgia to both the campus and wider community.

Standard Monday through Friday business hours will occasional night and weekend work for various events and business needs.

Please provide 3-6 professional references. Applicants will be notified prior to reference contact.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Bachelor degree or higher in related field.
3+ years experience in business operations.
Demonstrable skill at Microsoft Word and Excel.

This position has a high level of responsibility and aids the director in daily operations of the Performing Arts Center. This position serves as liaison between the director and other University officials relating to fiscal affairs and business operating procedures. Overall duties include: management of professional, fiscal, and administrative work in planning, organizing, leading, and controlling the fiscal, instructional, HR, and logistical activities of the unit; project financial needs and oversee departmental and sales and service budgets; manage approved budget; prepare reports and provide information to director; hire personnel and process paperwork for all new employees; serve as payroll representative for department; serve as departmental staff liaison for other units on campus; provide assistance to staff regarding policies and procedures.

- Extensive knowledge of accounting rules, regulations and procedures as well as business, budget and financial processes and practices.
- Extensive knowledge of UGA HR and Payroll rules, regulations, and procedures.
- Work independently on complex issues related to day-to-day operations of a large unit.
- Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
- Organizational, analytical and management skills with the ability to follow-through on assignments with minimal direction.
- Act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation.
- Present a positive, professional and helpful attitude and to work as a team member.
- Ability to interpret policies and procedures and to propose solutions to problems.

Standard office setting

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Financial Management
-Manage the daily business operations of the department.
-Serve as departmental approver in the UGA Financial Management system.
- Process budget and direct retros as needed
- Process, approve, and reconcile payroll for all pay groups.
- Coordinate the approval process for annual and end-of-project salary certifications.
- Assist with grant budgets as it pertains to payroll and benefits costs.
- Maintain accurate records on unit allocations and grants.
-Compile budget information and maintain spreadsheets.
-Provide oversight for all other non-personal services funds housed within the department.
-Create and submit the monthly sales tax report.
-Create and submit other monthly and quarterly reports as required.
-Attend University meetings and trainings as required.

Human Resource Management
- Serve as departmental HR and payroll representative.
-Recruit, train, and supervise/evaluate staff and student workers.
-Utilize UGAJobs to create and/or revise positions, post vacant positions, reclassify existing positions.
-Coordinate all new hire and termination paperwork and training for department.
-Create secure, confidential personnel files, complete EEO forms, Workers' Comp forms, FMLA forms, Shared Leave forms, separation notices and exit interview forms.
-Attend University meetings and trainings as required.

Knowledge and Compliance
-Knowledge of financial procedures and compliance with GAAP as well as comprehensive understanding of auditing standards and tax regulations.
-Responsible for ensuring compliance with UGA financial processes and standards.
-Communicate approved policies and procedures to staff; advise as necessary.
-Advise the director regarding financial and personnel matters.
-Serves as a resource to the staff in all HR and financial matters.
-Serves as the financial and HR liaison between campus units and the department, including the School of Music, Department of Theatre and Film Studies, Department of Dance, and others.