Substitute - Human Resources Generalist

The Substitute -Human Resources Generalist coordinates and performs a wide range of administrative, technical, analytical, and consultative human resources functions for assigned areas. Areas of assignment may include several of the following functions: employee recruitment, employee onboarding and offboarding, employment services, benefits administration, HRIS, employee communications, and personnel records maintenance.

Definition:
Under general supervisor, substitute employees perform a variety of work in support of a college or district program or office.

Non-academic, non-classified substitute: vacancy employees are appointed temporarily when recruiting to fill a permanent position. Non-academic, non-classified substitute: no vacancy employees replace classified employees who are temporarily absent from duty.
Non-academic, non-classified substitute employees are not part of classified service. Non-academic, non-classified substitute employees are at-will employees, have no entitlement rights to any position in the District. Substitute employment shall not result in the displacement of Classified personnel.

Substitute non classified employees who are appointed temporarily while the District is recruiting for the permanent position may not exceed 130 working days within a fiscal year (July 1 - June 30).
Substitute non classified employees who are temporarily replacing a classified employee may not exceed 160 working days within a fiscal year (July 1 - June 30).

*Retired CalPERS Annuitants: may not exceed 960 hours in a fiscal year (July 1 through June 30)*

REPRESENTATIVE DUTIES:

• Serves as the District point-of-contact on matters relating to human resources programs and services, including but not limited to recruitment, onboarding and offboarding, employee evaluations, employee compensation, faculty assignments, benefits administration, and records management. Conducts orientations and trainings on policies and procedures related to these items.
• Performs a variety of professional, technical, and analytical human resources duties, ensuring that work is accurate and in accordance with applicable laws, established procedures, and timelines.
• Participates in setup of electronic employee data that includes determination of pay and benefits, evaluation cycles, reporting structure, and other personal and demographical information. Transmits accurate information to payroll and benefit vendors for processing. Audits, creates, and submits Electronic Personnel Action Form (EPAF) and related reports.
• Receives and takes action on a variety of applicant and employee information, including confidential records and data, such as medical reports, employment status, evaluation materials, recruitment data, conviction reports, and/or other human resource related documents.
• Responds to applicants, employees, retirees, outside agencies, and the public and composes detailed letters/communications regarding related processes and actions.
• Receives, audits, prepares, processes, and maintains applicant and employee data, employment records, qualifications, and eligibility documentation related to recruitment, benefits, salary placement, and other employment actions.
• Compiles and calculates information for employment actions such as but not limited to salary placement, benefits, deductions, longevity, service, and seniority.
• Processes all recruitment, benefits, and personnel action documentation and data and ensures compliance with laws and established procedures.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.

MINIMUM QUALIFICATIONS:

Education and Experience
The position typically requires a Bachelor's degree in business, human resources, or related discipline and three years of progressive experience in an equivalent human resources function. Additional experience in related human resources functions may substitute for higher education. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Knowledge and Skills
The knowledge required will vary depending on the nature of the assignment.

Abilities
The abilities required will vary depending on the nature of the assignment.

Physical Abilities
The physical abilities required will vary depending on the nature of the assignment.

Licenses and Certificates
May require a valid driver license.

Work Conditions
Work is performed indoors and at time outdoors where some exposure exists to communicable diseases.

CONDITIONS OF EMPLOYMENT:
Non-academic, non-classified substitute: vacancy employees are appointed temporarily when recruiting to fill a permanent position. Non-academic, non-classified substitute: no vacancy employees replace classified employees who are temporarily absent from duty.

Non-academic, non-classified substitute employees are not part of classified service. Non-academic, non-classified substitute employees are at-will employees, have no entitlement rights to any position in the District. Substitute employment shall not result in the displacement of Classified personnel.

Substitute non classified employees who are appointed temporarily while the District is recruiting for the permanent position may not exceed 130 working days within a fiscal year (July 1 - June 30).

Substitute non classified employees who are temporarily replacing a classified employee may not exceed 160 working days within a fiscal year (July 1 - June 30).

*Retired CalPERS Annuitants: may not exceed 960 hours in a fiscal year (July 1 through June 30)*

Employment is contingent upon verification of employment history, background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the CCCD Board of Trustees. Short term/temporary assignments do not offer fringe benefits or pay for holidays or time not worked.

The hours of work and effective date of employment will be arranged with the supervisor. Typical hours are 8 am - 5 pm Monday through Friday. This assignment is anticipated to begin January 6th and be between 3 to 6 months.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individual's interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Application materials must be electronically submitted on-line at http://www.cccd.edu/ employment. Incomplete applications and application materials submitted by mail will not be considered.

APPLICATION REQUIREMENTS

To be considered for employment you must submit a complete application packet. A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A current Resume (uploaded as a separate attachment - PDF recommended)
3. Answers to ALL Supplemental Questions, if any (please provide clear and detailed responses, where applicable, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).

Candidates will also be responsible for all travel expenses if selected for an interview, the Coast Community College District does not reimburse for candidate travel expenses.

Disability Accommodations
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• A detailed list of physical demands and work environment is on file and will be provided upon request.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since it's founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.