4205 - Human Resources Coordinator

The Human Resources Coordinator supports a variety of HR activities across all offices including, but not limited to, office procedures, new hire onboarding and orientation, compliance tracking, and personnel record maintenance. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: Boston, MA; Chicago, IL; Los Angeles, CA; New York City, NY; Rochester, NY; San Francisco, CA; Washington, DC

• Maintain employee personnel files to ensure accuracy, compliance, and confidentiality.
• Coordinate new hire onboarding and orientation. This includes new hire calendar scheduling, booking conference rooms, securing lunch reservations, drafting new hire announcements and providing support as needed to ensure a smooth transition into the firm.
• Process invoices and expenses as requested.
• Process requests for gifts (e.g. memorial contributions and baby gifts).
• Ensure the firm's HR intranet site is informative, up-to-date and accurate.
• Work collaboratively across various sub-functions of the HR team.
• Prepares and distributes compliance reports to internal stakeholders.
• Support Regional HR colleagues with employee lifecycle initiatives.
• Assist with special HR projects as required.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 1-3 years of administrative experience in a professional environment. Previous HR experience, or experience working with highly confidential information preferred.
• High school diploma or equivalent required. Some college coursework in Human Resources, Business, or a related field preferred.
• Ability to maintain high level of confidentiality and consistent professionalism.
• Strong communication skills, both written and verbal.
• Strong interpersonal skills with the ability to work effectively with individuals at various levels of the firm and from diverse backgrounds.
• Excellent organizational skills and attention to detail.
• Proficient with recordkeeping, reporting, and information management.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Exceptional time management skills with the ability to manage tasks with overlapping deadlines.
• Ability to work individually and as part of a team.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows:

• Rochester, NY: $40,541 to $55,802
• Chicago, IL: $46,622 to $64,173
• Washington, DC: $48,649 to $66,963
• Boston, MA: $48,649 to $66,963
• Los Angeles, CA: $48,649 to $66,963
• San Francisco, CA: $50,677 to $69,753
• New York, NY: $50,677 to $69,753

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody's good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

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