Administrative Coordinator II

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Cancer Prevention Department within the Public Health Sciences Division is looking to hire an Administrative Coordinator II. The Cancer Prevention Program is built around the idea that changing certain lifestyle of environmental factors can lower cancer incidence and improve survival. We investigate cancer etiology and risk factors through clinic- and community-based studies in targeted populations. The mission of the Cancer Prevention Program is to improve outcomes across the continuum of cancer care and other associated diseases by conducting research and community engagement and outreach through equitable efforts that promote prevention, early detection, and access to quality treatment and support services.

This position will be onsite at our South Lake Union campus in Seattle, Washington.

All applicants must submit a cover letter in order to be considered.

PRIMARY/ESSENTIAL DUTIES:

May perform some or all of the following responsibilities:

Assist Administrative/Project/Program Manager, Principal Investigators, and staff with the implementation and administration of Center and department/project(s)/program policies and procedures.
• Act as a liaison with Center staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the department/project(s)/program.
• Supervise administrative and clerical staff to include hiring, training, delegation of responsibilities, performance evaluations, and handing discipline and termination issues.
• Coordinate personnel administration functions for the department/project(s)/program including submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and various personnel forms completion.
• Coordinate preparation and monitoring of budget, maintaining accounting records of grants and institutional accounts, ensuring operation within allocated funds, and interacting with Accounting and Finance and Grants regarding funding issues.
• Coordinate department/project(s)/program space and facilities, administering changes as necessary and reviewing, evaluating, and anticipating space and facilities needs.
• Manage acquisition, maintenance, storage, and supply of equipment.
• Coordinate production, printing, and distribution of new and revised Center and department/project(s)/program manuals.
• Coordinate grant preparation process, producing accompanying reports and non-technical sections, and assembling proposal, reviewing for accuracy and completion prior to submission.
• Develop, recommend, and implement policies and procedures related to department/project(s)/program administration.
• Perform complex administrative responsibilities including collecting and compiling a variety of billing and statistical information and reports and overseeing production of manuscripts and publications.
• Assist Administrative/Project/Program Manager and Investigators with special projects.
• Provide advanced administrative support to the Program Head including meeting scheduling, travel planning, reimbursement processing and other tasks.
• Perform other responsibilities as required.

SCOPE OF RESPONSIBILITY:

• Level of autonomy:
  • The incumbent works independently under the limited direction of the Administrative/Project/Program Manager. Uses judgment and discretion in interpreting and implementing department/project(s)/program and Center policies and procedures within existing framework. May have supervisory responsibility.
  • The Administrative Coordinator II has a greater scope of responsibility than the Administrative Coordinator I for any one or combination of the following: support of an especially large or administratively complex department/project(s)/program; supervisory responsibility for a large support staff; significant responsibility for budget preparation. Delegates v/s performs clerical responsibilities.

MINIMUM QUALIFICATIONS:

• Requires High School/GED and six years of administrative or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

• Bachelor's degree
• Previous experience working in a research environment
• Experience providing administrative support for senior leaders and managing complex calendars.
• Experience with office management and support (mangaging and following up on fix-it requests, supply orders, printer issues, etc.)
• Detail-oriented and proactive.
• High proficiency with office applications, including Microsoft Word, Excel, PowerPoint, Teams, Outlook, and Adobe Acrobat.
• Excellent verbal and written business-communication skills; ability to draft clear emails, letters, agendas, and other business communications.
• Ability to interact diplomatically and effectively with a range of professionals and staff.
• Impeccable record-keeping and organizational skills.
• Maintain professional decorum and confidentiality of all sensitive materials and information in printed, electronic or verbal form.
• Must be able to work independently, be a self-starter, and have sole responsibility for assigned projects.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $32.77 to $49.14 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).