Sr. Administrative Coodinator

We are seeking a Sr. Administrative Coordinator who will provide complex administrative and project support to the Division Chief and faculty in the Division of Pediatric Radiology. This individual will provide a range of administrative support on a daily basis such as managing calendars, scheduling meetings, assisting faculty, directing calls and preparing reports.

Specific Duties & Responsibilities

• Provide administrative support to the Division Chief, including calendar management and projects assigned.
• Provide support to all Peds faculty as needed.
• Effectively prioritize requests for meetings and resolves scheduling conflicts.
• Triage incoming telephone calls throughout the division and reading rooms.
• Manage medical licenses for all faculty and keep track of renewal dates.
• Provide administrative support for conferences and meetings.
• Order catering and organize lunch meetings.
• Assist with travel accommodation arrangements.
• Research and education coordinating.
• Manage the Zayad conference room schedule.
• Perform SAP transactions such as paying invoices, travel reimbursements and submitting supply orders.
• Provide administrative support for conferences and high-level meetings.
• Special projects as requested by the Division Chief.
• Run daily reports in Epic for Peds Fetal MRI appointments.
• Assign Fetal MRI patients to Peds Neuro or Body Radiologist.
• Keep track of Faculty CPP accounts.
• Process credentialing documents for all faculty members at affiliated hospitals.
• Coordinate and assist with of Advance Training Specialty Program (ASTP).
• Organize Continuing Medical Education (CME) lectures.
• Distribute CME documents to speakers for upcoming lectures.
• Upload monthly CME documents in CloudCME.
• Ensure the division is in CME compliance.
• CME recordkeeper.
• Assist the Clinical Manager and Radiology Assistant with any administrative tasks.
• Serve as Clinical Fellowship Coordinator.
• Update New Innovations with monthly fellowship schedule and evaluations.
• Submit weekly payroll request to HR for moonlighters.
• Process all faculty reappointment paperwork for JH, JH Bayview, HCGH, Mt Washington, Sibley and Suburban.
• Submit monthly payroll request for Mt Washington Pediatric Hospital.
• Track hours worked for all Fluoro cases at Mt Washington Pediatric Hospital.
• Upload fellow schedule to Qgenda (monthly).
• Arrange interviews for any incoming Fellow, Faculty or Staff.
• Process any work orders for the division.

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY ($60,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30a-5p
Exempt Status:Non-Exempt
Location:School of Medicine Campus
Department name: SOM Rad Pediatrics
Personnel area: School of Medicine