Grants Administrator

Milwaukee School of Engineering (MSOE)
In addition to being located in the heart of downtown Milwaukee, MSOE offers a competitive compensation package including base pay; PTO; 13 paid staff holidays per year; medical, dental, vision, disability, and life insurance plans; 403(b) retirement plan
vision insurance, parental leave, paid time off, paid holidays, 403(b), retirement plan
United States, Wisconsin, Milwaukee
1025 North Broadway (Show on map)
Dec 11, 2024
Milwaukee School of Engineering invites applications for a full-time Grants Administrator to join our Applied Technology Center. The Grants Administrator is responsible for leadership in the MSOE community on research opportunities and responsibilities and the timely and efficient submission of proposals, including the acceptance and transfer to post award status of awarded grants. Additionally, the Administrator will coordinate with the IRB Administrator to review agreement terms and conditions [including protection of human participants in research] and negotiation of same with sponsors and grantors. The position is also responsible for outreach to sponsors, researchers and school administration, mentoring of less experienced investigators, and working in collaboration with the finance office and coworkers. The Administrator will assist in auditing appropriate use of grant expenses and for recommending changes, particularly for multi-segment grants. Essential Job Functions Assist principal investigators and research associates with determining potential funding sources, proposal submission, report writing and adherence to funding policies and procedures. Ensure accurate and timely financial reports through strong working relationship with the finance office. Serves as the primary point of contact for the principal investigators and peer reviewers, troubleshooting grant questions related to pending proposals, procedures, payments, and providing technical assistance Manage subcontracts with non-MSOE institutions, e.g., MCW, UW-Madison, UW-Milwaukee. Assist the MSOE community in proposal writing skills, funding opportunities, policy and procedures, report writing, and other essential skills needed to obtain funding from external sources. Manage MSOE's OneAegis database for project files for all proposals, active and completed grant programs. Improve program quality through recommendation of efficient and effective methods of program development, funding and evaluation. As requested by Dean of Applied Research/Institutional Research, provide statistical information related to MSOE research. Coordinate programming, presentations, web page development and marketing with other academic and support departments at MSOE. Provide campus-wide publicity for grant opportunities and on-campus presentations of grant research. Oversee and act as the expert for generating proposals including all grant administration policies, systems, and documentation to ensure compliance, incorporate best practices, and ensure excellent controls. Serve as the resident expert on grant compliance and interpretation of all applicable regulations, policies and procedures. Interpret applicable regulations and translate into operational policies as required. Provide on-going training to faculty and staff as it relates to grant administration and organizational policies. Provide support in managing industry-based projects for faculty and staff. Other Duties and Responsibilities Provide support to other departments within the Applied Technology Center This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Qualifications Bachelor's degree required. Masters preferred. 5+ years of experience with grants administration and/or compliance Federal grant experience, specifically working with NSF or NIH Skills and Abilities Ability to think and problem-solve creatively Strong project management and time management skills; highly organized and detail oriented Energy, commitment, flexibility and enthusiasm highly desired. Physical Demands While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus. Work Environment This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, and filing cabinets. Why Join MSOE? Milwaukee School of Engineering (MSOE) is a private, non-profit academic institution with a rich history in the heart of Milwaukee dating back to 1903. Our employees are passionate about delivering a customer-focused university experience built on our dedication to our campus and community. We are united by our six values-collaboration, excellence, inclusion, innovation, integrity, and stewardship-which represent the core of our campus culture. At MSOE, we invest in our employees by offering a competitive, fully comprehensive benefit package to all full-time employees including medical, dental, life, disability and vision insurance; Paid Time Off (PTO); 13 paid holidays; a 403(b) retirement plan with company match of up to 6% and immediate vesting; educational benefits for employees, spouses and dependents; paid parental leave; and an Employee Assistance Plan. Plus, employees have free access to our state-of-the-art fitness center. To view more detailed information about MSOE, please visit www.msoe.edu/hr. The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment. Job Code: 222