Program Coordinator

Department: WCAS Chemistry
Salary/Grade: EXS/5

Job Summary

A center for global excellence in undergraduate and graduate education and research, Northwestern's Department of Chemistry seeks a self-directed administrative professional to help support its mission. The Program Coordinator supports the research operations for a group of Chemistry faculty, ensuring the smooth functioning of the labs and a positive experience for all group members.

This is a full-time hybrid position on with 3 days on-site and 2 days remote. The target hiring range for this position will be between $51,346 - $72, 532 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities:

• Lab Coordination: Manages day-to-day operations of research groups. Coordinates searches for research positions and onboards new hires and students. Provides support to all group members, answering inquiries, and recommending campus resources. Facilitates departures of lab members. Identifies service improvement opportunities to better support groups' success. Manage and track purchasing of laboratory supplies and services for the groups. Update groups' websites.
• Research Administration: Updates and maintains documents required for the submission of research proposals. Proactively updates documents, utilizing information sources to pull and collate relevant data. Reads grant applications to ensure all needed documents are prepared in accordance with requirements. Effectively communicates with Department research administration during submission processes. Financial and research updates for grant reporting. Coordinate NDA and MTA agreements.
• Events: Coordinates programming, including conferences, meetings, and colloquia. Manages all event logistics including creating and disseminating schedules and itineraries; arranging catering; preparing materials; making travel arrangements; serving as a resource to invited visitors; reserving venues; and staffing events.
• Administration: Manage calendars and travel; submit and track expense reports. Assemble reports and other documents to support faculty members' activities.
• Financial: Ensure that the groups' accounts are actively monitored. Track groups' various funding sources and ensure transactions are charged correctly. Track funding of lab positions, ensuring positions are charged to appropriate sources. Report needed changes and follow through to ensure transactions are completed.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• At least one year program/project administration or other relevant experience.

Minimum Competencies:

• Strong computer skills
• Ability to work independently
• Resourcefulness
• Initiative

Preferred Qualifications:

• At least three years office management experience
• Previous financial experience
• Previous higher education experience

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-AS1