Business Services Professional

Job Summary:

The Business Services Professional provide operational management support to the Department of Radiology. This position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel. This position supports the daily business needs of the department and faculty. Tasks assigned to this position require critical thinking and the ability to independently resolve noted discrepancies. This position will work with section chiefs on clinical scheduling in Qgenda. This task requires organization, focus, analytical, and technical skills. The position is responsible for maintaining accuracy in Qgenda reporting. This position will provide support for faculty promotions and tenure. This requires keeping the timeline of midcourse review and promotion procedures moving forward.

Supervision Received: This position reports to the Administrator for HR & Finance in Radiology.

Supervision Exercised: No formal supervision responsibilities.

Examples of Work Performed:

Business Service Professional (intermediate)

General Operational Management (50%):

• Maintain appropriate stock of general office supplies, calendars, and other incidentals. Place orders using appropriate purchasing procedures, adhering to purchasing guidelines and requirements, and completing necessary paperwork.
• Manage calendars for section chiefs, vice chairs, including scheduling meetings and assisting in day-to-day workflow.
• Coordinate events for the department, faculty, office staff, submit expenses for reimbursement, and adhere to financial policies and procedures.
• Assist with Qgenda scheduling and reporting for assigned sections working closely with section chiefs.
• Monitor AMION schedules to maintain consistency between Qgenda and AMION schedules for clinical services.
• Assist in resolving faculty concerns regarding data entry in Qgenda and AMION schedules.
• Respond to in-person, written, and telephone requests from faculty, colleagues and other university personnel.
• Assist in managing all aspects of day-to-day operations of the department by fostering effective service delivery, scheduling meetings/space, coordinating catering as needed, helping plan office events, and managing incoming and outgoing mail.
• Additional related tasks as assigned by the supervisor

Financial Processes (40%):

• Process travel and personal reimbursements for faculty and guests.
• Act as the Marketplace Requester; process procurement requests including CU Marketplace Purchase Orders (POs), Standing Purchase Orders (SPOs), Payment Vouchers.
• Maintain current knowledge of financial processes and guidelines; attend training as needed or required.
• Assist faculty by tracking academic enrichment accounts.
• Interpret and follow current University rules and guidelines relating to procurement, travel, and expense reimbursements; Assist faculty and guests with expense reports (Procurement and Travel) as needed.
• Confirm appropriate funds for allocation of expenses comply with all relevant University regulations and policies.
• Support department in other financial duties including cash handling, deposits, billing, accounts payable, and account management.
• Responsible for promotion and tenure committee and faculty support which includes scheduling and/or attending meetings, sending out reminders to faculty involved in the review or promotion process, coordinating workshops.

HR Operations (5%):

• Utilizing Qgenda, this position is responsible for accurate tracking and reporting of monthly employee leave data and records for the payroll liaison.

Customer Service (5%):

• Establish and maintain cooperative working relationships with faculty and staff in the department, academic and non-academic section chiefs, and the campus community.

Business Services Senior Professional in addition to above responsibilities:

General Operational Management:

• Effectively handle sensitive and confidential personnel and financial issues on behalf of leadership with tact, discretion, and professionalism.
• Collaborating with the staff and others within the office to identify opportunities to improve processes and implement plans to follow through.
• Answer straightforward questions where possible and provide information about the University and Department policies and procedures.

Financial Processes:

• Independently determine appropriate funds for allocation of expenses and ensure financial transactions are appropriate and comply with all relevant University regulations and policies.
• Support department in other financial duties including cash handling, deposits, billing, accounts payable, and account management.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

This position works five days per week on the Anschutz Medical Campus in Aurora, CO.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate:

• A bachelor's degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• One year of professional experience in an academic, health care business environment.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  

Senior:

• A bachelor's degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• Two years of professional experience in an academic, health care business environment.
  
  
  
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  
  
  
  

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in clinical scheduling and reporting in Qgenda
• Experience in AMION scheduling
• Experience working with MS Word, Excel, Teams, etc
• Experience entering data into an electronic system other than MS Office products.
• Experience with University and CU Medicine's business applications, including Marketplace, Concur, COR360, and other University systems

Knowledge, Skills and Abilities:

• Outstanding customer service skills.
• Ability to work in a collaborative team environment.
• Ability to monitor ongoing inquiries and ensure that they have been addressed in a timely and effective manner.
• Proven ability to organize and follow through on multiple complex tasks and projects simultaneously.
• Excellent written and verbal communication skills.
• Excellent time management skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Cindy Mansfield cindy.mansfield@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by November 15. Those who do not apply by this date may or may not be considered. Hiring department will need to notify their Talent Acquisition Consultant when they want to have the advertisements removed for the posting.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Business Services Intermediate Professional

$55,975-$71,201

Business Services Senior Professional

$60,514- $76,974

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.