Extramural Finance Supervisor

Under the general supervision of the Extramural Finance manager, this position serves as a team leader, overseeing the day-to-day grants management of funds/projects, engages in compliance reporting, provides administration of sponsored projects, intramural awards, gifts, endowments, etc. to support and maintain an organizational research infrastructure. This position provides financial and analytical support in all areas of fiscal management related to extramural funding for the Department of Internal Medicine. This position is required to interpret policy and procedural guidelines to ensure compliance. This position requires an in-depth knowledge of University, Campus, and UCDH Fiscal and Accounting policies, procedures, practices, and organizational processes. This position is responsible for the direct supervision of four Financial Analyst III positions. The individual independently organizes and determines work priorities to accommodate all deadlines for the incumbent and direct reports. Direct supervision of reports as well as review, approval, and evaluation of their work is included in this position. Responsible for accurately maintaining extensive files, including back-up documentation for all transactions by account, and approving transactions submitted by direct reports. This position requires using a computer monitor and keyboard for extended periods of time. Incumbent must see well enough to read from a computer screen and various handwritten and printed material. #CA-SB

Apply By Date 1/4/2025 by 11:59pm candidates may be interviewed at anytime

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

Minimum Qualifications

• Bachelor's degree in Finance, Accounting, or closely related field or equivalent experience/training.
• Must have at least 2 years of experience in extramural/grant portfolio management or closely related field.
• Financial and business management skills and experience to perform extensive in-depth budgetary and financial analyses.
• Demonstrated experience and working knowledge of financial policies, practices, systems, budgetary cycles, personnel/payroll practices, business agreements, and/or similarly complex administrative systems.
• Knowledge of generally accepted accounting principles with diverse fund restrictions, fund accounting and research-related accounting.
• Organizational skills sufficient to successfully assess, categorize and work with large amounts of information and data.
• Strong interpersonal skills and ability to work effectively across the organization at all levels.
• Ability to train others on University proprietary applications such as Aggie Enterprise (Oracle), Aggie Expense (Concur), Kuali, UC Path, Ecotime, Decision Support, Cognos, and other systems.
• Must have experience and ability to interpret Policy and Procedures and financial manuals to understand and apply specific policies and procedures, including the understanding of internal control practices and impact on protecting University resources.

Preferred Qualifications

• Master's degree in Finance, Accounting, or closely related field or equivalent experience/training.
• Leadership or Supervisory experience.

Key Responsibilities

• 70% - Financial Analysis
• 20% - Staff Supervision
• 10% - Finance Department Lead Mentor & Strategic Planning

Department Overview

The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately.

All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.

POSITION INFORMATION

• Salary or Pay Range: $7,666.67 - $14,333.33
• Salary Frequency: Monthly
• Salary Grade: Grade 24
• UC Job Title: FINANCIAL ANL 4
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F 8:00am - 5:00pm
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere