Project Coordinator/Controls

David Evans and Associates, Inc. is a 100% employee-owned, multidisciplinary engineering consulting firm with a rich history of over 45 years. We are committed to improving the quality of life and demonstrating stewardship of the built and natural environments. Our team of creative professionals works together to understand client needs, provide innovative thinking, and deliver extraordinary service that exceeds expectations.

About the Role: As a Project Coordinator at DEA, you'll take ownership of a variety of responsibilities that are crucial to project success, including:

• Client & Stakeholder Collaboration: Deliver outstanding customer service while working closely with internal and external clients to foster strong relationships.
• Project Financial Management: Partner with project manager for cost forecasting, budget management, and financial reporting to ensure projects stay on track.
• Contract & Change Management: Manage contracts, scope changes, and change orders, ensuring compliance and timely delivery.
• Invoicing: Prepare project invoices and progress reports, including processing subconsultant invoices.
• Data Compilation & Analysis: Support budgeting, accounting documentation, and data analysis to monitor financial health and project progress.
• Document Preparation & Quality Control: Support for document deliverable preparation and quality reviews.
• Team Collaboration: Seamlessly collaborate with internal teams, subconsultants, and clients, working on scope and fee development while tracking project status.
• Meeting Coordination & Follow-Up: Organize project meetings, prepare agendas and summaries, and follow up on deliverables and action items.
• Tracking & Auditing: Ensure contract and task orders are monitored, scope and budget adherence is maintained, and quality audits are performed as scheduled.
• Support Project Managers: Assist with accounts receivable (AR), unbilled (UB), cost-to-complete reports, and earned value reports (EVR).

What We're Looking For:

• Proactive Problem-Solver: Strong attention to detail with critical thinking and problem-solving skills. Ability to take tasks from inception to completion.
• Team Player: Ability to collaborate, build trust, and develop innovative solutions within a team environment.
• Communication Skills: Excellent verbal and written communication, able to maintain steady communication flows between teams and clients.
• Financial & Contract Management: Experience with contract administration, invoicing, and general accounting practices (AP/AR). Strong familiarity with managing scope, schedule, and budget.
• Multi-Tasking Skills: Proven ability to prioritize competing requests in a fast-paced environment.

Basic Qualifications:

• Minimum 8 years of experience in a project coordination or project controls role.
• Expertise in Outlook, Word, Excel, and financial tracking.
• Experience in customer service and/or quality control.
• Familiarity with contracts, invoicing, and general accounting practices.

Preferred Qualifications:

• Self-Starter: Positive attitude with a high level of accountability.
• Industry Experience: Background in architecture, engineering, or construction projects is a plus.
• Proven experience managing scope, schedule, and budget for complex projects.
• Expertise with SharePoint documentation and site administration.

What DEA Offers You: We are committed to your success and well-being. By joining DEA, you'll benefit from:

• Comprehensive Benefits Package: Medical, dental, vision, disability, and life insurance.
• Health & Lifestyle Support: Employer contributions to Health Savings Accounts and Lifestyle Spending Accounts.
• Work-Life Balance: Flexible 9/80 work schedule with every other Friday off.
• Career Growth Opportunities: Support for continuing education, training, and mentoring.
• 401k & ESOP: Secure your future with our 401k plan and Employee Stock Ownership Program (ESOP).
• Holistic Well-Being Program: A focus on physical, emotional, financial, career, and community health.
• Competitive Salary: Anticipated range is $54,000 - $90,000, based on your experience and qualifications.

About DEA's Energy Business Unit:

Our Energy Business Unit partners with utility and transportation clients, developers, and construction contractors to provide power delivery and renewable energy infrastructure solutions so our communities and end users can access safe, reliable, affordable power. Our team has been delivering integrated design and project development solutions for over 40 years, meeting technical, financial, and political objectives for traditional and renewable energy facilities. Our capabilities focus on serving the power, renewable energy, transportation, and data center markets. We provide planning and design engineering services for low, medium, and high voltage facilities up to 500 kV.

Join Us:

At DEA, we believe in fostering a collaborative and supportive environment where you can thrive and grow. If you are passionate about renewable energy and eager to make a difference, we encourage you to apply and join our team in shaping the future of energy.