Executive Assistant, Vice President of Institutional Advancement

Grade: T26

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A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Summary:

Reporting to the Vice President of Institutional Advancement, the Executive Assistant provides high-level administrative support primarily to the Vice President and occasionally to other leadership of Institutional Advancement at Temple University. Under the direction of the Vice President and senior management, performs a variety of complex administrative functions within a fast-paced environment. Develops programs and systems to manage daily activities for the office of the Vice President. Responsibilities include but are not limited to scheduling and maintaining calendars of meetings, events, and appointments with shifting priorities and deadlines; ensuring meeting agendas, materials and logistics are professional and prepared; managing logistics associated with business travel and reimbursement of expenses. Assists with special projects for donor stewardship communications, generating and analyzing reports, filing systems, requisitions of supplies, and other departmental related functions. Performs other duties as assigned.

Required Education & Experience:

Bachelor's degree and at least 2 years of administrative assistant experience with exposure to executive level environment preferred. An equivalent combination of education and experience may be considered.

• Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for word processing, presentations, spreadsheets, and calendars.
• Entrepreneurial initiative, excellent written/verbal communication and interpersonal skills, and strong organizational skills.
• Proven ability to manage multiple, complex tasks and highly collaborative relationships with initiative and independence.
• Ability to exercise sound judgment and work effectively under pressure.
• Capacity to interact with people of all constituent groups on a one-on- one basis
• Demonstrates executive poise, presence, and demeanor; ability to lead by influencing; agile in operating in a c-level environment

Required Skills & Abilities:

• Outstanding verbal and written communication skills; must be both a skilled communicator and a persuader
• Excellent interpersonal, collaborative and relationship-building skills, with a strong commitment to helping others succeed
• High-level understanding of university advancement issues and environment
• Proven track record of managing multiple priorities in a fast-paced, deadline driven environment
• Must be a creative thinker and problem-solver, with an orientation towards customer service
• Excellent attention to detail

Preferred

• Knowledge of either fundraising, higher education, or non-profit organizations
• Experience in university environment, administrative support and/or customer service

This position is Hybrid

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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