Program Coordinator (Neurosurgery & Neurology)

Rutgers University

United States, New Jersey, Newark

Oct 25, 2024

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator (Neurosurgery & Neurology)
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	NJMS-Graduate Medical Education
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey , is seeking a Program Coordinator for NJMS- Graduate Medical Education. The primary purpose of the Program Coordinator position is to assist in the development and implementation of all activities related to the residency programs in the Department of Neurosurgery and Department of Neurology. The incumbent is also responsible for the development and coordination of post-graduate education in the departments. Overall, the Program Coordinator is expected to perform a range of analytical duties with an appropriately rich skill set to work independently in a multi-task environment focused on supporting and facilitating the training and clinical requirements of resident education and documentation in a University setting. Among the key duties of this position are the following: As directed, implements and coordinates the operation of the Residency Education Office in conformity with standards of documentation and management as required by institutional, regional, and national oversight bodies (e.g. GME, AMA, ACGME/RRC, ABNS, CMS, NRMP, ERAS). Takes the appropriate action to ensure full compliance while demonstrating knowledge and understanding of the standards and the consequences of incomplete compliance. Works under the supervision of the NJMS GME Office for all internal and external compliance and documentation requirements. Gather, interprets, and formulates GME data to meet all program deadlines. Leads the day-to-day planning and coordination of recruitment, credential verification, and resident documentation in consultation with the Program Directors of the Neurosurgery and Neurology Residency Programs. Prepares/processes Resident and Fellowship verification forms/letters, contracts, evaluations, semi-annual evaluation files, surveys, certifications, and NJ permit packages. Creates and maintains files in the New Innovations database. Develops and maintains database systems to ensure the accuracy of electronic residency records as determined by the Program Directors of Neurosurgery and Neurology and the GME Office
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	23S
Position Salary	$63,232
Annual Minimum Salary	64244.00
Annual Mid Range Salary	76976.00
Annual Maximum Salary	91311.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in Business Administration, Social Science or a related discipline, plus one (1) year of related experience in a business office, government agency or university setting required. Strong interpersonal and communication skills. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Highly proficient computer skills are required to include general productivity applications, as well as proprietary systems as required by Rutgers, the GME Office, and accreditation organizations.
Preferred Qualifications	Previous experience in a Graduate Medical Education Office and Training Administrators of Graduate Medical Education (TAGME) certification or eligibility preferred.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST1963
Posting Open Date	08/14/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement