Sr. Administrative Coordinator

The Office of the President, a fast paced, exciting work environment, is seeking candidates for the position of Senior Administrative Coordinator within the Office of the President. The Senior Administrative Coordinator in the Office of the President will be responsible for a wide range of administrative duties. A highly visible team member, the Senior Admin Coordinator will be the front face of the office and support senior members daily schedules. Successful completion of work assignments involves considerable judgment, tact, creativity, initiative, as well as an appreciation for tight deadlines, an unwavering commitment to organization, a positive attitude, and a high level of confidentiality.

Primary Responsibilities and Duties

Administrative Support for Senior Members of the Office of the President

• Day to day administrative support for 1-3 Directors including:
• Heavy calendaring
• Preparation of materials
• Coordinating travel
• Provide backup administrative support for other members of the Office of the President.
• Manage conflict-free calendar of numerous high-level meetings and appointments and disseminate corresponding meeting materials.
• Perform other duties and assist with special projects as assigned.

Front Desk and Office Operations

• Asisst Office Manager in day-to-day operations of the Office of the President.
• Greet and welcome visitors to the office.
• Assist lobby staff with visitor logs and general information.
• Arrange routine maintenance and service calls for office.
• Maintain shared kitchen.
• Answer incoming calls, screen and triage callers. Refer questions and direct calls to the appropriate staff members and outside offices.
• Schedule interviews for open positions and assist the candidates during the visit.
• Schedule conference rooms for the suite.
• Assist in setting up new employees to the office.
• Must be able to work at a fast pace.
• Must have a high level of judgment and critical thinking ability.
• A positive attitude and willingness to collaborate with others.
• Expertise in organizing meetings, managing inbound calls, conference call setup, and coordinating phone calls with remote participants.
• Demonstrated ability with office desktop technology, including working with Microsoft Office suite of products, including Word (word processing, letter composition, report formatting), Excel (basic data management), PowerPoint (report creation and formatting), Outlook, and Adobe Acrobat.
• Experience in accurate data entry.
• Excellent verbal and written communication skills.

• High School Diploma or graduation equivalent
• Five years progressively responsible administrative experience
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula

• Bachelor's degree preferred.

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $32.64 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30am - 5:00pm
Exempt Status:Non-Exempt
Location:Hybrid/Homewood Campus
Department name: President Office of
Personnel area: University Administration