Executive Assistant

Cushman & Wakefield
United States, Missouri, St. Louis
Oct 26, 2024
Job Title Executive Assistant Job Description Summary Responsible for providing administrative support to executives. Interface with internal and external parties with respect to highly sensitive issues on behalf of management. Interact with a diverse group of internal and external customers at all levels of the organization. Job Description Responsibilities Provide administrative support to senior-level executives. Work independently and/or within a team on special non-recurring and ongoing projects Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information. Organize and facilitate large team events. Act as liaison with other departments and outside agencies; including executive-level staff Manage executive calendar/schedule; organize lunches, schedule, and organize complex activities such as meetings and travel. Perform advanced word processing, graphics, spreadsheets, database, and presentations Initiate and respond to executive correspondence as well as handle confidential and non-routine information. Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately. Requirements This position requires the incumbent to work onsite 5 days per week at our 575 Maryville Centre Drive, Saint Louis office. High School Diploma or GED 3+ years of prior administrative experience supporting executive level professionals or any similar combination of education and experience Demonstrated poise, tact and diplomacy Proficiency with Microsoft Office Suite Excellent verbal and written communication skills Independent judgment is required to plan, prioritize, and organize a diverse workload Excellent phone and organization skills Ability to set priorities, meet deadlines and multitask Proven record of providing both internal and external customer service Ability to handle sensitive information with discretion Excellent attendance and punctuality Physical Requirements Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer. Regularly required to talk, hear, and use hands and fingers to write and type. Ability to read and understand information and ideas presented orally and in writing. Ability to communicate information and ideas in writing and orally so others will understand. Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.