Department Coordinator, Research Administration

Grade: T24
The link below will give you information about the University's "T" salary structure.
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.
Learn more about the "T" salary structure.

The Department Coordinator supports the day-to-day administrative and operational activities for the Office of Research Administration (ORA). ORA supports the sponsored projects of the college by partnering with our faculty to provide high-quality, pre- and post-award support to CPH investigators as they seek to secure and manage funding to support their research. Primary responsibilities will be to process purchase requisitions, consultant and vendor agreements, payroll allocations, vendor invoices and processing hourly student worker hiring; additional duties include maintaining tracking logs, running requested reports and completing forms and documents to ensure external awards are processed in a timely fashion. The Department Coordinator will interact with other central offices and Colleges within the University as needed to ensure successful and timely approval and completion of all submitted requests. In addition, the department coordinator will provide support to Principal Investigators and ORA staff in resolving various routine problems and answering questions under minimal supervision within established policies and procedures.

Essential functions: GENERAL: Support Shared research spaces as needed; Support Director of Research Administration with internal faculty awards and other tasks.

AWARD SET-UP: Complete and process forms to request advanced grant account set-up; Complete and process forms requesting outgoing subcontracts to be initiated; Run reports and maintain logs to ensure all new awards are processed and accounts are set-up in a timely fashion.

POST-AWARD: Process monthly electronic personnel actions forms (EPAFs). This includes meeting payroll deadlines and getting clarification from grant administration; Process invoices for multiple departments. Work closely with academic Department Coordinators, Principal Investigators, Purchasing, and vendors; Process contracts for vendors and consultants for multiple departments and Principal Investigators. This requires diligent tracking and coordinating processes. Work closely with Grant Administrators to collect contract materials for processing; Process hiring for student worker hires. Coordinate with Grant Administrators, Principal Investigator, Office of the Vice President of Research (OVPR), academic Department Coordinators, student workers, Graduate Affairs, and/or Associate Dean of Research; Attend weekly meetings with Human Resources. Collect agenda items and send meetings notes to the team after; Process purchasing orders (POs) for outgoing subawards; Run regular reports from eRA to track status of pending awards and FOAPS

Performs other duties as assigned.

At Temple, you will find it easy to fit in while staying true to yourself. We value what makes each employee unique and strive to maintain a culture of diversity and inclusion. As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.
Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.

Required Education & Experience:
Bachelor's degree and at least two years of directly related administrative support experience. An equivalent combination of education and experience may also be considered.

Required Skills & Abilities:
*Strong customer service orientation.
*Demonstrated ability to prioritize work well and focus on completion of tasks.
*Demonstrated ability to independently anticipate and identify problems, obstacles and opportunities and take decisive action to address them.
*Strong written and oral communication skills along with the ability to interact with a diverse group of students, faculty and staff.
* Strong attention to detail.
*Demonstrated ability to operate all standard office equipment and software including MS Office.
*Demonstrated ability to understand and apply University and College policies and procedures.

This position requires a background check.

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors working in a healthcare setting must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.