Grants & Contracts Analyst

The Department of International Health is seeking a Grants & Contracts Analyst who will provide financial and administrative support on activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements for assigned faculty in the Global Disease Epidemiology and Control and Social and Behavioral Interventions Divisions within the Department of International Health. Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, financial reporting, and close out. Develop financial reports for forecasting and result analysis and ensures compliance with university and/or agency regulations and restrictions. This position will report directly to the Sr. Financial Manager for the Global Disease Epidemiology and Control and Social and Behavioral Interventions Programs.

Specific Duties & Responsibilities

• Serve as liaison between research units, central offices and funding agencies.
• Track proposals, contracts and other documentation through signature/approval process.
• Manage assigned grant submissions to ensure timeliness and accuracy. Provide instruction, preparation assistance and support related to grant application procedures.
• Develop grant proposals, create and review budgets and related justification for appropriateness and completeness of content, and other required administrative documents. Ensure that applicable indirect costs have been applied. Review involves accuracy of content and adherence to relevant guidelines.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Coordinate the process of setting up awards after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
• Compile working papers and approved budgets: ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.
• Monitor receipt of payments from sponsors. May participate in the development of payment schedules.
• Assist with preparation and submission of all progress reports and Financial Status Reports (FSRs).
• Work with domestic and international sites in terms of compliance, subawards, invoicing, vendor payments, etc.
• Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
• Recommend and implement changes to ensure balanced accounts.
• Submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
• Monitor and set up sub-recipients, assist in sub-recipient desk reviews and audits. Process sub invoices for payment.
• Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps.
• Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
• Prepare non-payroll cost transfers to fix any erroneous charges as needed.
• Submit EFORMs in SAP to allocate salary distributions for assigned faculty/support staff. Assist other staff with EFORMs as needed.
• Meet regularly with faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
• Notify Sr. Financial Manager and Program Director when salary shortfalls are expected.
• Function as a liaison between the department and other university offices and departments.
• Remain updated on changes in policy and sponsor's requirements.
• Identify budget issues, provide alternative solutions, and resolve problems.
• Use various software applications such as spreadsheets, relational databases, statistical packages and graphics packages to assemble, manipulate, and/or format data and/or reports.
• Perform other duties as required.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
• MS Excel skills.
• Knowledge of SAP, Coeus, NIH eRA Commons.
• Knowledge of budget preparation and grant submission process.
• Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually ($60,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am - 5 pm
Exempt Status:Exempt
Location:Hybrid/School of Public Health
Department name: Global Disease Epidemiology and Control
Personnel area: School of Public Health