Business Specialist

Rutgers University

United States, New Jersey, New Brunswick

Oct 28, 2024

Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	URA-AFT Administrative
Department	SAS - Humanities
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Business Specialist for the Humanities department within the School of Arts and Sciences. Among the key duties of this position are the following: Provides the Business Manager with support in monitoring, processing, and reviewing transactional activities relating to the human resources, commitment accounting, and fiscal processes and backs-up the Senior Administrative Assistants with the organization of scholarly meetings and conferences that may require occasional adjusted work week with night or weekend hours. The Business Specialist is the primary preparer for purchasing, reimbursements, and HCM/payroll transactions. Prepares financial documents and reports for internal and external purposes consistent with a broad understanding of the mission, vision, role, and goals of the Centers, the School of Arts and Sciences, and the tasks and responsibilities of the Business Specialist with respect to achieving business unit goals. Supports the School of Arts and Sciences, primarily but not limited to the Humanities Division and affiliated centers including, but not limited to the Rutgers Center for Historical Analysis, Institute for Research on Women, High School Teacher Institute, Rutgers British Studies Center, Center for Cultural Analysis, RAICCS, Thomas A. Edison Papers, and NJ Civic Education Center. Provides assistance and support to other Humanities-wide projects and initiatives, including occasional support for business operations in Humanities departments. Works under general supervision, within established work parameters and carries out routine and non-routine tasks with occasional review of work output by supervisor. Works with departments and centers to ensure effective management of external grants and collaborates as needed with other grant management operations in SAS. Performs professional work requiring knowledge of generally accepted accounting principles and practices (GAAP), and a good understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting. Revises and implements internal budgeting and expense tracking procedures consistent with University processes and standards, detailing fund/expense relationships (i.e. operating budget, grant funds, funds placed with SAS units/centers by constituent groups). Prepares accurate and detailed budget reports as requested for Directors and coordinators of constituency groups including generation of Revenue/Expense Statements within one business day of request. Prepares executive budget summaries for relevant Boards. Consults with and acts as resource for Directors, SAS Deans and Administrators, and Boards on strategic planning as this pertains to Unit/Center staff, space and budgetary needs, technology, and best practices for events. Acts as central point of coordination for financial matters. Prepares reimbursements for those requests related to SAS units/center/constituent funds. Coordinates purchasing processes for all purchases relating to SAS units/centers/constituent funds and accurately tracks expenditures. Performs timely reconciliations of budget against reports. Ensures proper placement of hires on payroll and prepares payroll/HCM transactions in line with budgets. Works closely with the Business Manager and PIs, on grant proposal submissions, consistent with sponsor guidelines, instructions and deadlines; completion of administrative documentation. Contacts co-P.I.'s and collaborators for documentation. Assists with grant reporting documents provided to sponsors for renewals, extensions, interim reporting and close-outs. Reviews allocation and disbursement of funds according to procedures for proper controls. Works and liaises with the Rutgers foundation, Office of Research and Sponsored Programs (ORSP) and other university units for grant account setup, compliance, monitoring and reporting. Interacts and collaborates with other grant management teams in SAS to ensure application of consistent school-wide practices and procedures related to grant management.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	65741.00
Annual Mid Range Salary	81857.00
Annual Maximum Salary	97972.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. A minimum of two years relevant experience in a financial/accounting function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills, and computer literacy. Must have superior customer service skills and is expected to provide excellent customer service to internal and external clients.
Preferred Qualifications	Experience in a college or university environment.
Equipment Utilized	Excel, Word, Adobe, Oracle Cloud applications, HCM, Sciquest.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST2466
Posting Open Date	10/28/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement