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Management & Engineering Technologies International, Inc. jobs

Operations Lead (Admin and Finance) *Jakarta, Indonesia*

Management & Engineering Technologies International, Inc.
United States, D.C., Washington
Dec 15, 2024
Operations Lead (Admin and Finance)

Full-time staff position, Jakarta, Indonesia

Posted: 9 Oct 2024

Closing: 8 Nov 2024

The successful applicant will be hired through a contractor (METI Inc.) to work with the U.S. Forest Service (USFS) Office of International Programs on international natural resource projects.

Management and Engineering Technologies International, Inc. (METI), in support of the U.S. Forest Service (USFS) Office of International Programs (IP), may require the services of a full-time Operations Lead (Admin and Finance) to help administer a U.S. government (USG)-funded program based in Jakarta, Indonesia.

Background

The United States Forest Service (USFS) is the principal domestic technical agency for forestry and natural resource management in the United States and the largest natural resource research institution in the world. Its 35,000-person workforce possesses a wide range of natural resource management skills, including expertise in forest and rangeland management, protected area management, wildlife management, research and practical applications related to ecological resilience, recreation and tourism development, ecosystem services valuation, and ecosystem restoration, among others. The agency's multiple-use mandate requires that it balance conservation with social and economic interests, necessitating a pragmatic approach to natural resource management. Further, the Forest Service works extensively with resource management agencies at both the federal and state level and with communities, tribes, and civil society to coordinate management, seek input, and resolve conflict - the agency is well-versed in the shared management of resources that do not adhere to political and administrative boundaries (i.e., ecosystems and their primary constituents - water, wildlife, soils, and services).

USFS International Programs (USFS-IP) partners with USAID Indonesia to enhance sustainable forest management by providing technical and implementing support to contribute to USAID Indonesia's Country Development Cooperation Strategy (CDCS) 2020-2025. Advancing Landscape and Ecosystem Management (ALAM) is a 5-year interagency program funded by USAID Indonesia and implemented by USFS-IP. The program will provide an efficient mechanism through which USFS can offer unique technical expertise and capabilities from its experience in managing America's forests and grasslands for more than 100 years. In collaboration with USAID Indonesia, USFS will develop technical cooperation with relevant Government of Indonesia (GoI) counterparts to support Indonesia's Forestry and Other Land Use (FOLU) Net Sink 2030 plan. Furthermore, the program will provide a platform for the United States Government (USG) to support GoI to continue to build upon proven strategies in sustainable forest management, ecosystem conservation, carbon sequestration, adaptation to natural hazards, disaster risk reduction, and women and youth engagement.

The project is seeking a qualified and experienced professional to be the full-time 'Operations Lead (Admin and Finance)' based in Jakarta, Indonesia.

Position Description

Working closely with USFS-IP Program Manager based in Washington, DC, Management and Engineering Technologies International Inc. (METI) office, and Project Management Lead based in Indonesia[HW1] , the Operations Lead (Admin and Finance) is responsible for leading the setting up and maintenance of administrative and financial mechanisms, managing overall accounting, ensuring adherence to financial compliances and internal controls with appropriate checks and balances to meet recognized standards of USFS-IP and USAID. S/he will provide operational and logistical management to ensure effective implementation of the program and oversee smooth execution of all processes including, but not limited to, office management, inventory management, supply chain management, property management and relevant logistical operations. The Operations Lead (Admin and Finance) will be responsible for developing an office inventory management system and operationalizing the inventory mechanism to track the flow of office goods and resources. The Operations Lead (Admin and Finance) will ensure all administrative, financial, and operational procedures are following the relevant office policies and complaint to the associated guidelines of USAID and USFS/IP as appropriate. The Operations Lead (Admin and Finance will work closely with USFS-IP team members to provide training on standard administrative, financial, and operational mechanisms.

The Operations Lead (Admin and Finance) would support the program in capacities such as, but not limited to, the following:

  • Develop standard administrative, financial, operational, and logistical mechanisms compliant with USAID and USFS IP guidelines.
  • Prepare and implement standards for financial reporting and procurement in line with host country, USAID, and USFS regulations.
  • Monitor and track project expenses, ensuring regular data backup and accurate accounting system entries.
  • Lead budgeting, cost tracking, and financial reporting; prepare monthly, quarterly, and annual forecasts.
  • Manage bank accounts, fund transfers, and the vendor selection process, ensuring compliance and quality control.
  • Establish and maintain a network of prequalified goods and service providers, manage procurement processes efficiently.
  • Oversee inventory management, including tracking, reconciliation, and asset sharing.
  • Act as office manager, ensuring compliance with local laws in property management, safety, and maintenance.
  • Coordinate logistics, supply chain, and office supplies to support meetings, events, and activities.
  • Provide logistical support for travel, accommodation, and events for the USFS IP team and consultants.
  • Develop and maintain documentation systems for requests and compliance.
  • Supervise office support staff and provide capacity-building support to team members.
  • Perform other administrative duties as assigned.


Qualifications

Operations Lead (Admin and Finance) should have the following skills and experience:

  • A bachelor's degree, or equivalent, with higher degree desired, in Finance, Accounting, Economics, Business operation or related discipline
  • At least 7 years of work experience in relevant positions, with 3-5 years in a supervisory or managerial role. Prior experience working with USAID or USG programs/projects is required. Proven experience in providing expert leadership in financial operations in the programs/projects of non-government or donor agencies is required.


  • A comprehensive understanding of standard process and provisions relating to the financial and procurement operations of USAID-funded programs.
  • Demonstrated understanding of operational mechanisms relating to development project finance maintenance process, banking operations, accounting systems, and procurement methods is required.
  • Sound understanding and demonstrated ability to effectively understand GoI policies and coordinate with GoI officials, preferably understanding the administrative framework of international cooperation
  • Prior experience with financial tracking of projections and reconciliations.
  • Demonstrated experience of working with multi-cultural team and providing leadership with professional judgment in cross-cultural and multi-level organizational context. Strong leadership traits, able to work independently, with minimum supervision or guidance.
  • Excellent technical and quantitative skills for tracking and analyzing the financial performances of the program/project using appropriate financial operation tools are required.
  • Excellent inter-personal skills, proven teamwork capacity with demonstrated track-record of working with diverse team and habit of practicing result-oriented approach in solving critical and sensitive financial and institutional issues with diplomatic and delicate manner.
  • Ability and interest in learning new tools to make evidence-based operational decisions.
  • Proven ability to provide on-job capacity building trainings to other team members.
  • High proficiency in relevant computer applications e.g. MS Word, MS Excel, MS PowerPoint, and Accounting Software like QuickBooks, and basic internet skills are required.


Salary: Relevant to the technical skill level of the position but may be adjusted to account for additional experience and skills.

Level of Effort: 12 months, with the possibility of extension.

If the USFS were to secure the services of an individual with these skills, the successful applicant would be hired through Management and Engineering Technologies Inc (METI).

Instruction for Application Submission

Interested applicants are requested to properly fill in the application form available at the following URL: https://jobs.localjobnetwork.com/j/81270398

Please include a cover letter and a curriculum vitae (CV) with full contact details, specific description of educational background, career experiences, and achievements.

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