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Senior Administrative Assistant to Dean of the College of Aviation

Embry-Riddle Aeronautical University
paid holidays, retirement plan
United States, Florida, Daytona Beach
Oct 28, 2024
Job Description

Discover Your Future with Embry-Riddle Aeronautical University!

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world's largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

Perks Await You at Embry-Riddle!

  • Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

  • Personal Leave: Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

  • Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.

  • Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.

Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.

Opportunity:

Join the Aviation and Aerospace vanguard!

Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that's at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today.

Job Description:

The Senior Administrative Assistant to the Dean supports the Dean of the College of Aviation at the Daytona Beach campus. The College of Aviation currently serves over 3000 students and is continuing to experience enrollment growth and increased research activity. In this context, the Senior Administrative Assistant to the Dean plays a critical role in advancing the mission of the College and creating an environment where students, staff, and faculty can be successful. This is a position of significant responsibility and impact, with core leadership, organizational, and team-building components.

Responsibilities include:

  • Administrative support for Dean of the College of Aviation. Coordinates scheduling, appointments, travel arrangements, tours, and travel reimbursements for the Dean and staff, as directed by the Dean.
  • Interfaces with external constituencies on behalf of the Dean, including industry partners, Industry Advisory Boards, VIP visitors, and others.
  • Assists the Dean with tracking of data, key performance indicators, and other metrics, supporting strategic planning. Assembles and maintains updated data for access by College and departmental leadership.
  • Coordinates College leadership team meetings, scheduling, and agenda. Coordinates and hosts business meeting meals and refreshments. 10%- Manages communications on behalf of the Dean, as directed.
  • Purchases items on behalf of the Dean and staff, as directed by the Dean.
  • Organizes and applies technology tools and electronic data storage for the College leadership team.
  • Manages Dean's Office Assistant and mentors and coaches College Administrative Assistants in the performance of their duties.

First point of contact for external engagement with the College of Aviation. Serves as liaison between COA and facilities on matters pertaining to the Dean's suite, common areas of the Aviation Building, and at-large facility impacts for Aviation. Interfaces with the Provost's office and peer College offices on behalf of the Dean.

Serves in a leadership role for all COA staff, with a focus on staff development for all administrative staff throughout the College. Provides servant leadership for all COA staff (including those without reporting lines to the College level) through collaborative consensus building, cooperation, and collaboration towards shared goals.

  • Communicates directly with the IAB on behalf of the Dean.
  • Serve as primary liaison, on behalf of the Dean, to the COA Industry Advisory Board. Coordinates schedules with IAB members.
  • Coordinates with the Dean on the development of IAB meeting agendas.
  • Serves as host and coordinator for all aspects of IAB meetings.
  • Maintains public profiles for IAB members (photos, bios) on a website.
  • Maintains MS Teams site for coordinating IAB communications and providing a data repository.
  • Maintains IAB contact list.
Qualifications

Required Qualifications

  • Minimum of 5-10 years of related work experience.
  • Analytical skills with an in-depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications.
  • Strong written and verbal communication skills.
  • Excellent customer service, problem-solving, and decision-making skills.
  • Ability to multitask in a fast-paced environment.

Preferred Qualifications

  • Bachelor's degree.
  • Previous administrative experience within higher education.

Application Instructions

  • To be considered, please include a resume, cover letter, and contact information for 3 professional references.
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