Outpatient Surgery Administrator (CLIN PROFL SVC MGR 3)

The Outpatient Surgery Administrator is responsible for the leadership and administration of all aspects of the operating functions, processes and staff oversight for Perioperative Services in the 48X Outpatient Surgery Center and the Same Day Surgery Center and the Pre-Anesthesia Clinic. The Administrator is accountable for efficient services that exceed customer expectations and improve clinical and financial performance. MGR234

The Outpatient Surgery Administrator works in a collaborative triad role with the Clinical Director of Hospital Operations and the Director of Business Operations for Perioperative Services to meet divisional, organizational and strategic objectives. The Administrator also works in a dyad partnership with the Medical Director over outpatient services, and reports to the Executive Director of Perioperative Services. The Administrator actively consults with the Perioperative Services Clinical Director of Hospital Operations, the Executive Director of Perioperative Services and the Chief Nursing Executive for specific nursing related matters.

The Administrator is responsible for the management and administration of all facets of the clinical operations including federal/state regulatory compliance requirements. The Outpatient Surgery Administrator is a seasoned leader who partners with Perioperative Services Division Leadership, Hospital leadership and Ambulatory Services leadership to optimize patient experience.

Responsibilities include the oversight of the following areas in the 48X Complex: 14 Operating Rooms (ORs), 2 Procedure Rooms, 59 pre and post-operative bays (Post Anesthesia Care Unit or PACU), the Extended Stay Unit (ESU) with 14 beds, and the Sterile Processing Department. Responsibilities also include oversight of 4 Operating Rooms and 12 PACU bays in the Same Day Surgery Center (SDSC), and the Pre-Anesthesia Clinic (PAC). The Administrator collaborates closely with the Medical Directors and the manager over PAC.

The Administrator will actively participate with the other Perioperative Directors in the strategic planning for perioperative expansion, such as the planned the new hospital bed tower.

The ideal candidate should demonstrate both a collaborative mindset with a process improvement skill set and be able to optimize existing outpatient Perioperative Services within a progressive academic healthcare system.

Apply By Date: Friday, November 15, 2024 at 11:59pm

Minimum Qualifications

• Master's degree in related field
• 5 years progressive leadership in the Perioperative or related setting
• 5 - 10 years in progressive leadership experience in the Perioperative or related setting, including management of an ambulatory or outpatient surgical center or similar.
• Knowledge of electronic health records and applicable software and IT tools.
• Ability to understand and respond to academic research requirements within the clinical setting and to reconcile potential conicts these requirements may have with clinical activities.
• Ability to understand health care issues within a broad perspective, and to apply these issues to the clinical setting.
• Ability to understand and implement the requirements of providing patient care within a highly regulated and consistently changing environment.
• Planning problem solving, and critical thinking skills to anticipate, avert, or resolve issues of stang, scheduling, and task allocation. Ability to be exible to maintain continuity of programs while considering individual staff needs and goals.
• Ability to exercise authority and direct, motivate, and inspire others.
• Provide on-going staff development/mentoring and serve as a role model for all personnel.
• Knowledge of applicable union contracts and staff personnel policies and procedures.
• Ability to deal with highly condential and personnel matters.
• Ability to interface effectively and productively with all UCDH clinical sites, allied departments, the Betty Irene Moore School of Nursing, and School of Medicine.
• Ability to apply the principles of the California Nurse Practice Act, the California Board of Registered Nursing, California Board of Vocational Nursing & Psychiatry Technicians, and California medical assistant laws and regulations
• Experience with or knowledge of the Magnet Recognition Program.
• Knowledge of The Joint Commission standards and CA Title 22/24, and active participation in The Joint Commission survey. Ability to incorporate knowledge of the Joint Commission and Title 22 rules and regulations to assure that programs and operations in compliance.
• Personnel management skills to include developing position descriptions, recruiting, selecting, training, evaluations, and applying corrective action.
• Strong leadership and management skills to provide planning, coordination, and direction to departmental staff, and to propose innovative solutions to management problems; ability to rapidly resolve complex clinic/resource issues.
• Excellent organizational skills to determine workload priorities to enable timely completion of tasks.
• This position involves interactions with faculty, UCDH administrative and clinical staff, health system executive staff, and campus leadership requiring the above excellent communication skills, political acumen, sensitivity, and tact.
• Excellent interpersonal and communication skills. Ability to express assertively, collaboratively, clearly, and concisely both orally and in writing. Ability to exercise tact and diplomacy in dealing with others to secure necessary information and cooperation from a variety of people.
• Planning skills to analyze program goals and objectives given current and potential health care trends, to make accurate short and long-term projections to establish program needs and resource requirements; and to advocate to secure potential sources of funds and revenues to meet those requirements.
• Ability to work effectively and independently under pressure with minimum direction.
• Ability to integrate the understanding of UCDH's mission, commitments, and projects within a service-oriented health care environment.
• Knowledge of regulations pertaining to health care services reimbursement and functional knowledge of clinical quality improvement initiatives and research process
• Knowledge of integrated delivery systems and demonstrated ability to work with physicians as the representative of a larger health care system.

Preferred Qualifications

• California Nursing License
• Advanced Lean Certification, FACHE, if nursing CNOR, NEA-BC
• Memberships - ACHE, AORN
• Applicable Management and Process Improvement certifications
• Perioperative management experience including management of an outpatient surgical center or similar.
• Executive management experience in a complex health care organization.

Key Responsibilities

• 45% - Operations/Administration
• 10% - Regulatory Compliance
• 25% - Strategic Management
• 20% - Fiscal Management
  
  

Department Overview

UCDH Perioperative Services is currently comprised of 40 Operating Rooms (ORs), 1 Procedure Room with 129 Pre & Post-op Peri anesthesia Care bays ("PACU"), an Endoscopy Suite with 8 Procedure Rooms for GI Lab and Interventional Pulmonary procedures, a pre-anesthesia clinic (PREP), a business unit overseeing data analytics and Quality functions, and a Central Processing Unit (CPU) that supports Ambulatory Clinics, Durable Goods and endoscope reprocessing. There are 4 sites for the ORs and PACUs (Pavilion, Children's, University Tower and the Same Day Surgery Center).Under construction is the 48 X Ambulatory Surgery Center and a new patient bed tower with 12 multi-use hybrid ORs and a Central Sterile Processing expansion.This position works in a highly collaborative model with other Perioperative Directors and leaders to meet divisional, organizational, and strategic objectives.

POSITION INFORMATION

• Salary or Pay Range: $153000 - $329000 (Salary commensurate with experience)
• Salary Frequency: Monthly
• Salary Grade: Grade 29
• UC Job Title: CLIN PROFL SVC MGR 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Mon - Friday
• Location: Sacramento, CA
• Union Representation: Non-Represented
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #LI-DNI