Gift Services Specialist - 132829

Provides quality assurance, administrative support, and document imaging functions for Gift Services.

Equity, Diversity, and Inclusion are core values at UC San Diego and Advancement is committed to a continuous process of learning and updating practices to support systemic evolution toward equity, diversity, and inclusion for our team and constituents. We foster the UC San Diego Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. UC San Diego provides resources and services so employees can develop a deeper connection to our diverse campus community. Explore more at: UC San Diego Staff Associations network and Campus Community Centers.

• Proven experience in high volume, mission critical data processing using a PC or on-line computer terminal and printer with fast and accurate data entry and typing skills with a minimum of 15,000 SPH or comparable skill at 60 WPM using a typewriter.

• Ability to analyze diverse correspondence/documentation to insure complete and accurate information has been received, and application of appropriate updates is made.

• Ability to sustain careful attention to repetitive detail for long periods of time with an emphasis on accuracy.

• Demonstrated experience in updating and utilizing a mission critical database to enter, maintain, or to relay information in comprehensive manner. Experience in use of a fundraising/donor database preferred.

• Resourcefulness in finding appropriate solutions to problems. Ability to present alternatives and follow through to ensure effective changes.

• Demonstrated experience and knowledge in general computerized applications: appropriate coding techniques, formatting, and terminology; ability to search for and compile data; experience with Excel, Access and Word.

• Good math ability to comprehend and perform standard applications.

• Ability to work independently and complete tasks. Proven ability to exercise good judgement in daily work. Proven ability to take direction.

• Demonstrated skill in explaining financial and database functions to outside personnel.

• Demonstrated skill in organizing, analyzing, managing time, setting priorities, and meeting deadlines for multiple tasks.

• Demonstrated experience in working with interruptions and fluctuating priorities.

• Excellent interpersonal skills, skills, with the ability to communicate effectively with individuals in a diplomatic professional manner and in one-on-one relationships.

• Demonstrated ability to project a helpful, cheerful manner when dealing with visitors, callers and colleagues.

• Demonstrated professional telephone manners, exercising good manners and grammar during phone calls.

• Ability to maintain confidentiality and use discretion in handling of sensitive issues of concern.

• Foster the best possible working and learning environment. UCSD strives to maintain a climate of fairness, cooperation, and professionalism. Demonstrated ability to understand and adhere to UCSD Principles of Community while supporting and guiding others in the External Relations and IT&FS mission as well as the IT&FS Norms of Behavior.

• Writing Skills - ability to write letters, memos, and other correspondence with limited information and minimal direction.

• Demonstrated competency and commitment to equity, diversity and inclusion.

• Access to transportation. Must have valid Driver's License.
• Occasional overtime will be required. This position will require working overtime during fiscal year-end and calendar year-end. No time off will be approved during the last two weeks of June, first two weeks of July, and the first two weeks of January.
• Job offer is contingent on approved background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.