Project Administrator

Chicago State University

$39,000 - $46,000

United States, Illinois, Chicago

9501 South King Drive (Show on map)

Dec 20, 2024

Posting Details

Position Information

Posting Number	S25175P
Posting Date	11/01/2024
Closing Date	02/01/2025
Title	Program Coordinator
Working Title	Project Administrator
Salary Range	$39,000 - $46,000
Employee Class	Civil Service
Department	Math. & Computer Science
Full-time/ Part-time	Full-time
Specialization
Hours Per Week	40
Standard Work Week	Monday through Friday
Job Summary	The project administrator will provide support for the project's leadership team, develop, manage and maintain database information to track program activities, and process all forms required by the University and National Science Foundation ( NSF).
Job Description	Serve as the primary point of contact for the project participants and other stakeholders. Participate in monthly project team calls, taking notes and tracking action items. Arrange in-person events, training and meetings both on campus and at off campus locations. Support the creation and distribution of marketing and recruitment materials for the project. Participate in weekly grant project meetings and provide updates on project status. Assist in the development of spreadsheets to track project progress and completion of project milestones. Develop and manage deadline-based checklists based on grant project requirements. Communicate effectively and respond to email, phone calls and virtual chats in a timely fashion. Coordinate the communication schedule for the project and setting up project meetings. Complete administrative paperwork accurately and on time. Develop and formatting budgets, budget narratives, and other supporting budgetary documents. Monitor and provide quality control check and review of all project materials and documentation. Consult with all project stakeholders including university administration, as needed. Attend webinars, campus meetings and trainings and reporting findings back to project principal investigators. Keep the project team up to date on project progress and report any delays in a timely fashion. Ensure all documentation is uploaded, filed and maintained on project virtual drive. Support the project team, consultants, and clients, as necessary. Work with industrial academies on workforce development skills.
Minimum Qualifications	Bachelor's degree. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
Preferred Qualifications	Experience in an academic environment. Experience with Web/social media. Experience with event coordination. Experience with grant management.
Knowledge, Skills and Abilities	1. Excellent written and verbal communication skills 2. Accuracy in written correspondence, record keeping and ability to work under deadlines 3. Ability to read, analyze and interpret complex documents and instructions 4. Ability to understand and analyze project budgets 5. General understanding of spreadsheets, databases, word processing and other computer applications. Familiarity with Google Workspace, Microsoft Office, and Adobe. 6. Must be highly detail-oriented, organized and able to work effectively under pressure 7. Ability to work in a fast-paced environment and manage multiple competing deadlines 8. Ability to manage consultants, clients and work collaboratively with all stakeholders 9. Strong planning, critical thinking, and problem-solving skills 10. Ability to handle client, project team and stakeholder information with confidentiality 11. Ability to work with industrial academies 12. Outstanding customer service and diplomacy skills when interacting with clients and stakeholders from diverse backgrounds 13. Willingness to learn and improve 14. Ability to work collaboratively and independently to achieve stated goals 15. Ability to use independent judgment effectively
Additional Applicant Information
Physical Requirement/ Demands
Work Environment