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Administrative Assistant

Pro-Active Engineering
life insurance, sick time, retirement plan
United States, Wisconsin, Sun Prairie
350 Business Park Drive (Show on map)
Jan 28, 2025
Pro-Active Engineering is adding an Administrative Administrator provides and manages for various departments, including administrative duties for our Design Engineering Team. Essential Functions Attend all project meetings, create agenda, take minutes and provide recap to all project members, both internal and external. Facilitate project kickoff meetings to thoroughly review and understand the SOW and customer requirements. Enter all new projects in the PM database and ERP system including new quotes and engineering staff assigned to the project. Verify all time/materials have been processed/invoiced prior to job closure meeting. Assist with protype development by submitting PO requests for materials needed. Manage protype materials, once received in, along with disposition upon build completion. Receive, send, manage all quote and production work order requests from the manufacturing department. Work with the Engineering Manager to perform project closures by providing variance reports for project cost and net profit, identifying process improvements, evaluating OTD, and verifying all time/materials have been processed/invoiced. Create and implement administrative and baseline engineering processes by part number management and storage, file management, along with cleaning up, and organizing S Drive. Competencies Communication Proficiency - written and verbal Planning and Organizing Prioritizing Problem Solving Technical Capacity Attention to Detail and Accuracy Flexibility Ability to Multitask Customer Service Orientation Teamwork Orientated Required Education and Experience High School diploma or GED Computer skills and knowledge of Microsoft Office Suite. Knowledge of clerical and administrative procedures and systems such as filing and record keeping. Preferred Education and Experience Associate's degree Two years of related experience Compensation and Benefits Pro-Active Engineering offers a competitive wage based on experience and a generous benefits package to include health, dental, vision, life insurance, short and long-term disability, retirement plan with a company match, FSA, paid vacation, sick days, and holidays. Pro-Active Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.