Vascular Residency/Fellowship Coordinator- Hybrid - 133577

The Division of Vascular and Endovascular Surgery is committed to providing the highest quality surgical and interventional care for the broad spectrum of peripheral arterial and venous diseases. The Complex Aortic Disease treatment program offers the latest minimally invasive treatment for abdominal aortic aneurysms (AAA) and aortic dissections, including fenestrated and branched endovascular repairs.

We offer both open and minimally invasive approaches to carotid artery stenosis and stroke (endarterectomy, carotid stent and transcervical carotid artery revascularization, TCAR), peripheral arterial diseases and limb ischemia (bypass and peripheral angioplasty or stenting), and peripheral venous disease (saphenous vein ablation and central vein recanalization). We also are committed to our dialysis center access practice and serve as a referral center for advanced hemodialysis needs.

Active clinical trials bring cutting-edge technology to our patients, including BEST endovascular vs. open treatment of peripheral artery disease (NIH trial) and polymer based treatment of AAA disease with NELLIX and ALTO FDA-sponsored investigational device trials. Weare dedicated to our mission to train the next generation of vascular surgeons, with mentorship of medical students and residents, and the training of our two vascular surgery fellows.

Vascular & Endovascular Surgery Residency and Fellowship Program Under the general supervision of the Division Administrator and the Residency Training Program Director, the Residency and Fellowship Coordinator is responsible for implementing and overseeing recruitment, ranking, scheduling, curriculum planning and development, evaluations, certifications and graduation. Responsible for all personnel and payroll actions, management of numerous databases and ensuring that residents are informed of licensing requirements, enrollment procedures, registration and application deadlines for in-training exams, the American Board of Surgery exam, etc. Manages and prepares all documents for the UCSD Internal Review, ACGME Site Visit and semi-annual and annual Program Director meetings. Monitors budgets, processes program related charges, and communicates significant changes as they occur to division administration. Prepares internal reports for program management.

Systems Administration Manages program files and data, which include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University Policies. Responsible for all components of MedHub, a hospital wide Residency Management System that includes complex schedules, evaluations, duty hours, etc. Design and generate monthly and ad hoc reports for statistical and administrative use. Responsible for managing the annual recruitment process using the Electronic Residency Application Service and the National Matching Program. Manages the Accreditation Data System (ACGME) to prepare and manage accreditation reviews and support compliance.

Fiscal Administration In coordination with division administration, manages the program budget to include reconciliation, travel, purchase orders, recharges and reimbursements. Manage the annual Resident Education Stipend. Serve as liaison between the Office of Graduate Education, UCSD residents, faculty, affiliated institutions, community physicians, and other agencies. Act on behalf of Director as needed.

Curriculum Development and Program ExpansionResponsible for analyzing current educational resources, practices, and policies with respect to the Vascular and Endovascular Surgery Residency and the Fellowship program to make recommendations, as appropriate, to comply with ACGME guidelines, site visit requirements, and expand and develop curriculum. Implements policies and procedures relevant to the educational program to maintain compliance with accreditation standards, University policy, and other regulatory requirements. Supports accreditation by analyzing programs to ensure compliance with accreditation standards and other regulatory requirements. Serves as point person for learners, which include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Responsible for managing the Grand Rounds Conference, Residency Review Committee (RRC). Serves as principle liaison between leadership and faculty, contractors, organizers, learners, and administrators with regards to all facets of the logistical operations support of the health professions education program. Analyzes a wide range of educational issues and applies project management principles and practices to achieve results in academic setting. Works with teams of professionals and key stakeholders to deliver effective results. Responsible for planning, organizing and coordinating all meetings, events, and conferences for the residency and fellowship programs.

Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

• Seven (7) years of relatable experience, education/training or a Bachelor's degree in related area plus three(3) years of relevant experience/training.

• Thorough knowledge of relevant policies and regulatory requirements. Solid knowledge of health professions education program requirements. Thorough knowledge of health professions education industry.

• Thorough knowledge of administrative analysis and operations research. Demonstrated ability to develop and implement processes and systems. Thorough knowledge of the administrative and operational implications in a program.

• Demonstrated experience and documented excellence in oral and written communications skills; includes active listening and critical thinking.

• Strong interpersonal skills. Actively cooperates and supports the work of others. Ability to work productively with anyone regardless of background. Empathetic and aware of impact on others. Strong problem solving skills to assist learners and resolve issues.

• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.

• Thorough knowledge of educational software and platforms. Demonstrated ability to analyze and seek solutions to enhance the user experience.

• Thorough knowledge of data management, documentation methods used in investigating and presenting findings about the program. Skills include statistical analysis of data across databases and systems.

• Knowledge of residency training and fellowship program administration and requirements (ie Medical Staff Administration, Office of Student Affairs, VA Medical Center), including Residency Review Committee requirements.

• Full knowledge of all American Council on Graduate Medical Education & Accreditation Council.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace