Events Coordinator - 133672

This position will support two units: the Department of Urban Studies and Planning (https://usp.ucsd.edu/) and the Black Studies Project (https://bsp.ucsd.edu/about/index.html).

The Department of Urban Studies and Planning (DUSP) is the School of Social Sciences' newest department. It builds off of the 40 years of success and history of the USP Program as one of UC San Diego's leading interdisciplinary programs which is widely acknowledged as one of the best of its kind in the nation based on the caliber of its faculty and alumni. DUSP offers two undergraduate degrees: the B.A. in Urban Studies and Planning and the B.S. in Real Estate and Development. Both degrees are comprised of rigorous requirements including a final capstone project. DUSP faculty and students have deep connections and collaborate frequently with community and industry partners.

The Black Studies Project (BSP) at UC San Diego focuses on three areas that are vital to contemporary African American and African Diaspora Studies and central to the study of life, history, politics, cultural production, and social movements in the US and globally: Intersectional Analysis of Race, Class, Gender, and Sexuality; Transnational and Diasporic Studies; and Social Justice Movements. Since the initial conception and launch of BSP, program offerings have grown to include a speaker series, national research collaborations, a set of academic fellowships (faculty, pre-doctoral, dissertation, and post-doctoral), a Social Justice Fellows program to sustain connections between local artists and organizers, and an Undergraduate Research Internship Program. While program offerings are growing, long-term vitality for the BSP community requires effective infrastructure and creative strategic ideas that support growth while supporting intellectual life on a smaller, yet vibrant scale.

This position will part-time career supporting the Department of Urban Studies and Planning (DUSP) at 25% time and the Black Studies Project (BSP) at 25% time, and report to the DUSP Chief Administrative Officer (CAO) and the Department of Ethnic Studies Chief Administrative Officer for BSP.

The Events Coordinator will design, plan, and manage a broad range of small and non-complex events. Serve as the logistical coordinator for domestic and international conferences, workshops, seminars, lectures and special events. Develop event/seminar/workshop budgets and tracks expenses to stay within budget parameters for each event. Design and disseminate marketing event information via flyers, mailings, brochures and social media. Coordinate with the International Center on non-immigrant visa applications for foreign participants attending conferences within the US and assist foreign visitors with visas and immigration regulations.

The Department of Urban Studies and Planning is the School of Social Sciences' newest department. It builds off of the 40 years of success and history of the USP Program as one of UC San Diego's leading interdisciplinary programs which is widely acknowledged as one of the best of its kind in the nation based on the caliber of its faculty and alumni. DUSP offers two undergraduate degrees: the B.A. in Urban Studies and Planning and the B.S. in Real Estate and Development. Both degrees are comprised of rigorous requirements including a final capstone project. DUSP faculty and students have deep connections and collaborate frequently with community and industry partners.

The Black Studies Project (BSP) at UC San Diego focuses on three areas that are vital to contemporary African American and African Diaspora Studies and central to the study of life, history, politics, cultural production, and social movements in the US and globally: Intersectional Analysis of Race, Class, Gender, and Sexuality; Transnational and Diasporic Studies; and Social Justice Movements. Since the initial conception and launch of BSP, program offerings have grown to include a speaker series, national research collaborations, a set of academic fellowships (faculty, pre-doctoral, dissertation, and post-doctoral), a Social Justice Fellows program to sustain connections between local artists and organizers, and an Undergraduate Research Internship Program. While program offerings are growing, long-term vitality for the BSP community requires effective infrastructure and creative strategic ideas that support growth while supporting intellectual life on a smaller, yet vibrant scale.

• Must be willing and able to travel.

• Must occasionally be able to work evenings, weekends and a flexible schedule to meet deadlines and event needs.

• Experience coordinating events and working knowledge of concepts, principles and practices of event planning and production and public relations.

• Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.

• Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.

• Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.

• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues / problems that need to be brought to the attention of higher-level staff and / or management.

• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.

• Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.

• Bachelors' degree in related area and / or equivalent experience / training.

• Job offer is contingent upon satisfactory clearance based on background check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace