Division Administrator - 133665

The Department of Medicine (DOM) is responsible for fulfilling the teaching, research, and clinical missions of the University of California, San Diego (UCSD) and employs 486+ full-time salaried faculty members and 100+ academic appointees. Staff personnel include 600+ staff in 9 bargaining units, students, and volunteers. There are 250 clinical faculty practicing at multiple sites and hospitals.

Under the direction of the Director of the Cardiovascular Institute (CVI) and the Administrative Vice Chair for the Department of Medicine (AdVC), the incumbent establishes institutional goals and manages the financial and administrative functions of the CVI and the division of Cardiology, overseeing $25 million in clinical revenue (technical and professional combined), $21 million in research funding, and $4 million in academic/other funding. The incumbent is responsible for the operational management, coordination, and oversight of all activities of Cardiovascular Medicine and the CVI, including management of 3 ACGME fellowship programs and clinical operations across UCSD and The United States Department of Veterans Affairs (VA).

Incumbent manages short and long-term development and implementation of policies and procedures for fiscal, administrative and operational management. Successfully collaborates with Division Chief, Service Chiefs, faculty, medical center, medical group, department leadership, health system leadership and campus leaders to ensure goals and objectives are achieved through initiative and management leadership. Develops the operational reporting structure, providing growth and development opportunities to all division staff regardless of reporting relationship. Provides sound management of resources and provides a consensus building management culture. Is responsible for all aspects of the clinical trial contracting and compliance, pre and post award, Clinical Service program development, contract negotiation, implementation and administration. Negotiates resources for program development (including referral development), special contracting, and outreach activities.

Incumbent anticipates academic needs, assists with recruitment of new faculty, directs the merit and promotional process, and prepares matrices for faculty indicating income, research, clinical and teaching activities. Manages complex analysis of all revenue/expense reports. Incumbent prepares annual budgets, forecasting revenue, anticipating growth trends and maximizes clinic sessions. Responsible for approving all expenses for various Cardiology Service Line cost centers and academic and research accounts. Manages the fellowship program, including recruitment and preparation of necessary information for ACGME accreditation. Assists faculty in procuring grants, clinical trials and other research contracts, and develops appropriate cost accounting tools. Oversees information technology (IT) needs of division and the Service Line. Participates on committees that benefit clinical, academic and research. Adheres to UC policy and procedures in performing all duties of the position.

Under the general supervision of the DOM AdVC and Division Chief, the incumbent is responsible for the management of all clinical operations, financial management, patient flow, clinical quality, patient satisfaction, regulatory compliance, IT & management of space and facilities. Is actively involved in patient care as a provider and coordination of patient care in order to ensure the smooth progression of the patient's medical evaluation and treatment. Responsible for the general oversight of the quality assurance/quality improvement programs and reports to executive leadership on clinical matters including those related to quality issues.

Additionally, the incumbent will serve as a clinical lead in the Department of Medicine, working with the Physician Group and Health System to determine new clinical reporting and other initiatives to improve activities for clinicians across the Department.

Responsible for managing the financial and administrative operations of a health sciences interdisciplinary / research department, division or center with clinical collaborations. Manages daily operations, allocates resources, and makes recommendation for short-and long term planning. Erroneous decisions or failure to achieve goals results in additional costs and delays in overall schedules.

• Eleven years of related experience, education/training, OR a Bachelor's degree in related area plus seven years of related experience/training.

• Demonstrated leadership and supervisory skills.

• Expert knowledge of financial analysis and reporting techniques, accounting, budgeting and payroll.

• Strong interpersonal skills to effectively manage staff, collaborate, persuade and influence. Demonstrated ability to negotiating.

• Strong analytical, organizational, problem solving, and decision-making skills.

• Demonstrated ability to develop, communicate, and implement strategic plans.

• Demonstrated HR administration skill.

• Demonstrated project management skills.

• Demonstrated ability to identify, develop, and prioritize objectives.

• Demonstrated experience developing and implementing short and long range plans and strategies by applying trends, projections, growth and anticipated goals of the division.

• Employment is subject to a criminal background check.

• This position is full time and in person attendance is required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace