Financial Services Analyst - 133336

The Division of Graduate Education and Postdoctoral Affairs (GEPA) is the central resource for all matters related to graduate education and postdoctoral affairs at UC San Diego. Our team is there at every step in a scholar's journey, helping them navigate their path from admission to graduation to the training environment and beyond. Working in collaboration with faculty, staff, and students across campus, GEPA guides today's scholars on their upward trajectory to becoming tomorrow's leaders.

The Financial Services Analyst is responsible for a variety of fiscal and budgetary functions for the Division of Graduate Education and Postdoctoral Affairs (GEPA), providing support across the Student Affairs unit, Academic Affairs unit, and Postdoctoral Scholar Affairs Office. The duties include the graduate student intern hiring and onboarding functions for GEPA, the reconciliation of a large volume of travel, procurement, expense, and event transactions, and budget preparation and monitoring. As the primary financial administrator within GEPA and a liaison to the Academic Affairs Business Office (AABO), the Financial Services Analyst prepares a variety of financial reports for GEPA leadership and assists the AABO in the annual fiscal close. Provides fiscal support for a number of signature GEPA events and campus Program Reviews. Administers the SHORE (Student Housing Opportunity for Recruitment Enhancement) housing program for admitted graduate students. Analyzes internal policies, procedures, and controls, and makes recommendations for improvements. Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

This position has recently been accreted by CX union and will be a part of that union moving forward.

• Please submit a cover letter for a complete application.

• Demonstrated experience in principles and practices of fund accounting, cost analysis, and budget projection with strong knowledge of policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, travel, and other fiscal matters. Working knowledge of financial processes, policies and procedures.

• Knowledge of and experience in processing complex travel, budget and fiscal accounting, purchasing, pay authorizations, expense and fund transfer transactions using online financial systems (OFC, Concur, ISIS, TritonLink, and others preferred). Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Proficiency in the use of spreadsheet and database software. Excellent recordkeeping skills, including the ability to design and maintain extensive database information and keep accurate, orderly files, and records.

• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.

• Ability to function effectively as a member of a team.

• Ability to adapt to changing priorities.

PREFERRED:

• Experience working in the educational environment of a major research university with knowledge of graduate education.

• Background check required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
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Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace