Division Administrator - 133753

The Department of Medicine (DOM) is the largest department within the UC San Diego School of Medicine (SOM) and is responsible for fulfilling its teaching, research, and clinical missions. DOM employs approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members.

This position serves as a member of Medicine Leadership team. Under direction of the Division Chiefs, and with administrative direction from the Departmental Administrative Vice Chair, the Division Administrator is responsible for all aspect of management of all aspects of financial and operational activities of the assigned units, including the management of the divisional programs, centers, fellowship programs, recruitment of faculty in both clinical and research arenas, negotiation and implementation of faculty salaries (under the purview and direction of the of the Divisions Chiefs) and the development, management and projections associated with complex academic, research and clinical compensation plans. The Division Administrator is also responsible for development of operational reporting structure, growth and development of staff regardless of reporting relationship, achieving goals and objectives through initiative and management leadership, collaborative skill with, faculty, medical center, medical group, School of Medicine and other campus resources.

The Division Administrator is responsible for all aspects of the divisional program development, contract negotiations, implementation and administration of all operating activities. Will negotiate resources for program development, provide overall fiscal/budgetary management, project management, special contracting and outreach activities, including referral and program development. Identifies and facilitates equipment and space solutions in partnership with the various school and departmental entities. They are expected to develop strong professional and collaborative relationships and efforts at all levels.

Using consensus building management style, will collaborate on the management of divisional goals, working with division chiefs, clinical service chiefs, department leadership and medical center leaders.

The Division Administrator will work with the Division of Gastroenterology and other Academic Divisions as assigned by the Administrative Vice Chair of the Department of Medicine. The Division Administrator will work directly with approximately 90 faculty members and 40+ staff employees. The position will be responsible for the financial management of a portfolio up to $50 million in academic, clinical and research revenue per year.

Independently oversees a moderately sized academic or research program and represents the program to outside organizations. Assists with the design and development of academic or research program components and administers the full range of the program components and operational requirements; administrative, finance, human resources, and facilities for the academic or research program. Works with faculty on formulating short-term planning and procedures of the programs. Develops and organizes conferences and other public forums. Works under direction of Principal Investigator to establish center agenda, funding, objectives.

• Doctorate in related area plus five (5) or more years of relevant experience and/or equivalent experience/training.

• Academic background and experience in selected area of research.

• Advanced knowledge of administrative, budgetary, human resources and financial principles and practices.

• Advanced oral and written communication skills.

• Advanced ability to think creatively and independently on concepts requiring advanced analytical skills.

• Advanced interpersonal skills and ability to work with diverse groups to achieve results.

• Advanced ability to work collaboratively with internal and external peers and managers.

• Highly skilled fundraising experience.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace