Executive Assistant

Position Summary

The Executive Assistant provides comprehensive administrative and logistical support to the Executive Director, ensuring the smooth operation of the organization. This role requires a high level of organizational skills, discretion, and a deep respect for Indigenous cultures and communities.

Essential Job Functions:

Provide high-level administrative support to the Executive Director, including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Prepare correspondence, reports, and presentations as required.
• Manage incoming and outgoing communications, including email, phone calls, and mail.
• Coordinate meetings, conferences, and events, including logistics and arrangements.
• Maintain confidential information with the utmost discretion.
• Manage office operations, including office supplies, equipment, and facilities.
• Assist with financial management tasks as needed, such as expense reports and budget tracking.
• Represent the organization professionally in interactions with stakeholders, including Indigenous communities, donors, and partners.
• Contribute to the development and maintenance of positive relationships with Indigenous communities.
• Other related duties as assigned.

Qualifications:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion and ability to handle confidential information.
• Interest in and respect for Indigenous cultures.

• Position will be exposed to multiple allergens including cedar and wool (sheep and mountain goat).

• Must be willing to travel to local and regional events via plane, car, ferry, etc. as needed

• Needs a valid AK driver's license

• Knowledge of Lingit preferred.

Desired Qualifications:

• Experience working in a nonprofit or community-based organization.
• Experience with database management systems.
• Knowledge of Indigenous cultural protocols and practices

The salary for this position is $60,000 + DOE