Production Associate
 JLL | |
 United States, Florida, Miami | |
 Jan 18, 2025 | |
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We are seeking a Production Associate. We are looking for a motivated individual who can easily juggle shifting priorities, moving between client event planning, marketing, and transaction management of real estate deals across all property types. This is a fast-paced, team-oriented environment. We partner with producers, analysts, and associates to help the office's overall deal flow and success.
Key Responsibilities Maintain and handle scheduling of meetings and appointments Outlook inbox and calendar management and related business correspondence Organize and arrange both onsite and offsite meetings and other event planning duties Arrange travel needs and create complete travel itineraries for all trips. Report expenses as required by company policy. Act as project manager managing shifting timelines and moving sale opportunities from engagement to closing in Capforce, our internal CRM. Real estate experience is preferred, but not a requirement. Create and edit deliverables for prospect/client meetings with PowerPoint and other design Softwares like InDesign. Prior marketing experience is preferred. Coordinate and collaborate with the graphic design team on high-end deliverables. Take the initiative to support Producers with specialty and high-priority projects, which can include lead and deal origination, client outreach, and marketing initiatives. Work with third party vendors to facilitate transaction diligence period and closing. Manage and update deal statuses, manage press releases, calling lists, and activity tracking. Prepare documents including Requests for Proposals, Fee Agreements, Confidentiality Agreements, financial comparisons, invoices, etc. with direction from Producers and/or knowledge of company policies, procedures, and best practices. Assist in developing schedules, ensuring timely completion of tasks, and adherence to project timelines. Attend weekly team meetings, ensure estimated close date and stage are up to date Experience and qualifications Bachelor's Degree Required Experienced professional with a minimum of 3-5 years of experience, preferably with both executive assistant / personal assistant experience Excellent English, grammar, written and oral communication skills Proven record of successful problem solving Superior organizational skills and record-keeping, and strong attention to detail Excellent interpersonal skills, positive attitude and high energy level Proficiency and working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required Graphic design experience and knowledge of Adobe Software such as InDesign and Photoshop is a plus | |