Institutional Coordinator and VA Liason

Creighton University in Omaha, NE is seeking to hire an Institutional Coordinator in our Graduate Medical Education (GME) office.

Is responsible for VAMC Billing and serves as Coordinator for GME. Functions as department liaison between the VAMC Education Office and GME Office. This dual role is a primary liaison and audits VAMC resident work hours to ensure billing invoices are accurate and also assists the Administrator with the monthly affiliate billing preparation work. The second portion of the position supports GME Office that serves as the programmatic lead for accreditation of new programs under the institutional strategic plan. Gathers preliminary information regarding case numbers, pace, and other logistics. Coordinates virtual and in-person meetings and facilitates the ACGME application process. Responsible for completing applications, creating, reviewing, and uploading required documents. Manages orientation, recruitment, and sets up of the residency management suite. Also serves as a backup Program Manager when there are short-term vacancies.

Job Functions:

Finance Responsibilities: Monthly review of all House Staff Physician Schedules to ensure the time is divided correctly to each affiliate.

• Works with Program Managers and Directors to complete the VAMC Education Activity Reports (EARs) to ensure they match what is reflected in New Innovations.
• Acts as a liaison between the Program Managers/Directors and the VAMC Education Office to reconcile each billing period to maximize reimbursement.
• Critically analyzes and provides quality improvement techniques to address work hours and invoice inaccuracies at the VAMC, including determining reason for violations and/or trends; provides updates to PD and GME Administrator.

Accreditation of New Programs: In collaboration with the GME Institutional Manager, Accreditation, manages the development of new GME accredited programs and expanding programs, overseeing accreditation requirements.

May work simultaneously on up to 3 new programs at various stages in the strategic plan.

• Initiates forms and documents, including creating responses, and gathers documentation for Academic Health System (AHS) committee review/approval. Will work directly with the Common Spirit Health representative to ensure proposals are complete and submitted timely for the scheduled meeting date.
• Critically evaluates program director narratives to submit in the initial application for accreditation.
• Manages required documentation, preparations for, and participates in initial site visits with the ACGME.
• Policies & Procedures: Works with Program Director to create, understand, and interpret program policies & procedures to ensure alignment with institutional policies and accreditation requirements.
• Ensures all ACGME accreditation requirements are integrated into the training program and set up in the Residency Management Suite.
• Position will assist with any accreditation related project or task not otherwise identified as requested.

Serves as a back-up Program Manager when there is a vacancy. Assist in accreditation efforts, educational programming, and support of House Staff Physicians. Track and organize residency or fellowship related administrative duties through applying fundamental knowledge in conjunction with the Program Director. Manages calendars for meetings, educational sessions, program required meetings, event coordination in collaboration with program leadership.

Qualifications:

• Bachelor's Degree required.
• 2+ years' experience in education, medical education, and/or leadership management. Prior experience as a GME Program Manager/Coordinator preferred.
• TAGME certification preferred but not required.