Development Assistant, GPS - 134480

Reporting to the Senior Director of Development, School of Global Policy and Strategy (GPS), the incumbent provides executive administrative support to the GPS development staff. Duties include calendar support, travel arrangements, and expense processing. Assists in preparing, researching, and gathering materials and information for meetings and events, and drafting, editing, and proofreading correspondence, briefings, and reports for high level constituents. Responsible for organizing meetings and donor-related events including coordinating all logistics, vendor management, and support of development and other leadership participants. Incumbent will be highly collaborative within GPS, the UC San Diego Advancement team, and with campus overall. The incumbent will work in a fast-paced environment, effectively manage and prioritize multiple projects simultaneously, pay attention to detail, problem-solve independently, work effectively in a team environment, and demonstrate strong communication skills.

• Demonstrated experience and proven ability to function at a high administrative level in providing executive level support while representing the University's best interests at all times.

• Experience working with the dynamics of fundraising and the concepts of development and advancement for an academic institution. Knowledge of the techniques of donor/prospect research and the ability to extract and distill pertinent/critical information from multiple sources.

• Proficiency in using Microsoft Office suite of tools and experience adapting them to meet office needs. Demonstrated ability in using databases and learning new software tools including customer relationship databases (Blakcbaud), and leveraging these resources in the most efficient manner to support office needs.

• Experience working in a fast-paced, changing environment. Proven excellence in time management practices, organizing and prioritizing workload, working independently on simultaneous detailed projects, and producing accurate, timely results to meet tight, and at times shifting deadlines.

• Demonstrated experience organizing and coordinating event/meeting logistics. Experience arranging travel, booking tickets, creating itineraries and reconciling expenses.

• Demonstrated understanding of the importance of ensuring an equitable, inclusive, and diverse working environment, with the ability to work as a part of a diverse and collaborative team. Demonstrated competency and commitment to equity, diversity and inclusion.

• Proven analytical skills and ability to work with numbers. Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, accounts payable, and accounts payable/receivable.

• Demonstrated excellent interpersonal, written and oral communication skills with the ability to interact in a positive manner with diverse and demanding clientele, including deans, faculty, major donors (CEO level), prominent government and social figures. Ability to use a high degree of tact, diplomacy, and discretion with emphasis on flexibility and professionalism.

• Proven ability to work independently to find appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Strong ability to anticipate problems and take necessary actions to mitigate potential negative effects.

• In-depth knowledge of the principles and practices of public relations in order to provide effective support to special programs for outreach to prospective and existing donors.

• Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic. Demonstrated ability to maintain confidentiality in all matters, including those related to sensitive donor relations.

• Strong demonstrated ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds.

*Access to reliable transportation. *Ability to work a flexible schedule and/or occasional overtime (evenings and/or weekends), as workload demands.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace