Human Resources Coordinator (Onsite - San Diego, CA)

American Specialty Health Incorporated is seeking a Human Resources Coordinator to join our Human Resources (HRS) department. This position will provide administrative support to the Human Resources department.

Responsibilities

• Provides administrative support for Human Resources.
• Talent Acquisition Support.
• Greets candidates and employees as they enter the Human Resources lobby if onsite.
• Process employment verification.
• Maintains personnel files.
• Completes assigned Jobvite Onboarding tasks.
• Completes I-9's for employees that come on-site.
• Processes "You Make the Difference" coupons for managers and employees.
• Manages the employee special coupons and discount programs.
• Sends ASH birthday cards to employees.
• Tracks employees' first anniversary and sends t-shirt emails.
• Assists with HR programs including Achievement Awards, Corporate Awards, and Chairman's Appreciation event when needed.
• Issues badges for employees, temporary employees, security guards, property management, and consultants. Coordinates the replacement of employee badges with security. Maintains Genetec database for badges by updating changes in cards due to transfers, terminations, etc. Orders Genetec supplies.
• For onsite requests, works with HR management to get appropriate approval and maintains the onsite spreadsheet.
• Maintains A-1 parking log and access.
• Distributes incoming mail.
• Tracks and orders supplies for department.
• Monitors and responds to HR Help emails daily.
• Review and approve ASH postings.
• Schedules internal and external appointments and meetings as needed.
• Obtains approval and processes invoices for department leadership.
• Runs monthly OIG report.
• Works and supports compliance with monthly, quarterly, and annual audits.
• Assists with other projects as needed.

Qualifications

• High school diploma required.
• Minimum two years' experience providing administrative support, minimum of one year of experience in Human Resources.
• Proficient in MS Office, with experience managing and creating spreadsheets in Excel.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Office environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth, related medical conditions, breastfeeding, and reproductive health decision-making), gender, gender identity, gender expression, race, color, religion (including religious dress and grooming practices), creed, national origin, citizenship, ancestry, physical or mental disability, legally-protected medical condition, marital status, age, sexual orientation, genetic information, military or veteran status, political affiliation, or any other basis protected by applicable local, federal or state law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.

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