Property Management - Business System Specialist

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

Divisional Headquarters

JOB DESCRIPTION

JOB TITLE: Property Management - Business System Specialist

LOCATION/DEPT: Property Department

REPORTS TO: Director of Property and Insurance

FLSA CATEGORY: Non Exempt

STATUS TYPE: RFT

PAY GRADE 206

PAY RANGE $24.43-$29.32

OUTCOMES

The Business System Specialist plays a crucial role in organizing and tracking the flow of work within or between North and Central Illinois Divisional Headquarters, Corps, Institutions and Facilities. This position involves reviewing master schedules and work orders, establishing priorities, and making necessary adjustments based on project requirements, work order specifications, resource availability, and equipment capabilities. The Business System Specialist is responsible for distributing work orders, specifying the number, type, and proposed completion date for each task.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Organizes schedules and manages flow of work within or between NCI Corps, Facilities and Institutions.
2. Reviews master schedule and work orders, establishes priorities, and adjusts schedule according to projects, work order specifications, established priorities, and availability or capability of workers, parts, material, machines, and equipment.
3. Follow-up with the Centers regarding completion of Preventive Maintenance items.
4. Distributes work orders denoting number, type, and proposed completion date.
5. Reschedules identical processes to eliminate duplicate setups.
6. Compiles reports concerning progress of work and downtime due to failures of machines and equipment to apprise planning personnel of delays.
7. Will use computer system to track schedule, work progress, and locate production units.
8. Develop and Manage database synchronization between database environments.
9. Development and maintain procedures to ensure uniformity throughout the NCI Division Properties.
10. Provide on-going support and training of the Archibus system throughout the NCI Division.
11. Assist in the development of Capital budgets for the replacement of equipment.
12. Incorporating Chesterfield Risk reports into Archibus.
13. Insuring Centers are OSHA Compliant according to Chesterfield and THQ Risk management guidelines.
14. Perform Quarterly Quality Audits of selected facilities to better ensure operational expectations.

REPORTING RELATIONSHIPS

This position reports to the Director of Property and Insurance.

This individual relates to, and interacts with, a wide range of contacts both within and outside The Salvation Army including consistent interaction with THQ, Corps Officers and members.

In these contacts this individual acts as a representative of The Salvation Army and its mission.

PERFORMANCE MEASURMENTS

• This individual will be evaluated on how effectively the outcomes of this position are achieved.
• Timeliness and accuracy of accomplishing assigned goals will be reviewed and an evaluation of how effectively service is provided.
• A 30,60 and 90 performance review will be conducted.

EDUCATION/ EXPERIENCE

• Bachelor's degree in business Preferred.
• Minimum of 5 years' experience in Property or Facility Management.
• Minimum of 4 years software and/ or technical training experience.
• Familiarity with CMMS software.
• Knowledge of Office 365.
• Strong computer skills.
• Valid Driver's license/MVR clearance.
• Bi-lingual (Spanish-English) A Plus

COMPENTENCIES

• Willing to promote the mission of The Salvation Army.
• Strong communication and interpersonal skills.
• Ability to speak, write and understand English in a manner sufficient for effective communication with leadership and field personnel.
• Strong technical background and problem-solving skills.
• Must be a team player, self-starter, and follow through with assignments until completion.
• A positive attitude and the ability to be flexible considering changing job situations/priorities.
• Excellent presentation skills, comfortable in groups of people.

POSITION LIMITATIONS

• This individual will only commit Army resources that have been allocated or approved.
• This individual will keep the Director of Property and Insurance informed on all critical issues relating to their area of responsibility.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• This position is required to do light physical work.
• To successfully perform the essential functions of this position, the employee is regularly required to sit for extended periods of time.
• Ability to stand for long periods of times conducting Seminars.
• Frequent use of standard office equipment and a PC also required.
• The work environment for this position includes a program environment with a moderate to high noise level, including an outdoor camp environment.
• This position may require some weekend and evening work.
• This position will be required to do some traveling throughout the division.
• Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a positive manner; courteous treatment of staff, clients and visitors; respect of others' property and person, professional and appropriate communication to and about co-workers, supervisors and subordinates. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.

THE SALVATION ARMY MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name with