Remote

Director of Policy Governance and Public Records

Maricopa Community College district
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b), remote work
United States, Arizona, Tempe
2411 West 14th Street (Show on map)
May 03, 2025
Director of Policy Governance and Public Records Job ID: 321328 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $94,786.00 - $123,222.00/annually, DOE Grade 123 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Director of Policy Governance and Public Records is pivotal in shaping and guiding district-wide policy governance practices. This opportunity leads the development, implementation, and maintenance of organizational policies and Administrative Regulations, ensuring alignment with legal and regulatory standards. Additionally, the director oversees the public records program, managing requests accurately and efficiently while upholding compliance with public records laws and retention schedules. With a focus on transparency, accountability, and strategic governance, this role involves policy analysis, records management, and continuous process improvement. The Director of Policy Governance and Public Records will work closely with internal stakeholders, offering expert guidance on policy and records-related matters, and will champion initiatives that strengthen organizational governance and public trust. This position is at the Maricopa County Community College District Office in Tempe, AZ, and offers a hybrid work schedule that includes in-person and remote work. Essential Functions 50% - Provides district-wide leadership and guidance related to policy governance, administrative regulations, and procedures: Leads the development, implementation, and maintenance of a robust policy and administrative regulation framework to meet district-wide operational needs in compliance with applicable laws and regulations Collaborates with stakeholders across the District to ensure the holistic consideration of constituency interests, including leading committees and project teams, as needed, to evaluate and accomplish policy-development goals Contributes to the establishment and maintenance of the District's compliance framework to ensure alignment between an effective infrastructure for policy and administrative regulation development and operationalized compliance systems Develops, establishes, and implements review schedules for regular updates to District policy and administrative regulations Ensures that policies and administrative regulations are appropriately owned and managed within the correct applicable operational area Assures executive stakeholders and the Governing Board that policies and administrative regulations are appropriately maintained and reviewed, and that interests from stakeholders across the District are considered and represented 20% - Provides leadership and oversight related to public records, including ensuring compliance with legal requirements related to public records, and serves as custodian of public records for the District: Promotes transparency and supports MCCCD's mission by ensuring the timely and thorough gathering and review of accessible records Provides project analysis and uses sound judgment to guide fulfillment of public records requests using appropriate methodologies with reliable and pertinent communication to internal and external stakeholders Develops, establishes, and implements record retention schedules and ensures the timely and appropriate destruction of records in compliance with applicable laws and regulations 20% - Manages projects related to the area of assignment, creates project plans and timelines, provides updates to key stakeholders, develops workflow processes, defines implementation roles and responsibilities, and quantifies work volumes associated with project work, develops and monitors attainment of strategies, goals, and objectives: Serves as a knowledge expert in the area of assignment, overseeing, reviewing, and providing analyses and recommendations regarding function-specific issues, and provides training and guidance associated with policy governance and public records Exercises accountability for functional activity and related decisions Represents the assigned department or District function to the public, other agencies, and partners; responds to/resolves difficult or complex inquiries and complaints Provides supervision to direct reports, if applicable 10% - Other duties as assigned Minimum Qualifications Bachelor's degree from a regionally accredited institution in public policy, political science, legal studies, communications (any discipline), public administration, technical writing, or a related field and five (5) years of full-time experience working in analysis roles pertaining to the development of policies, procedures, and/or administrative regulations, which includes at least two (2) years of experience in a leadership or supervisory role. OR An equivalent combination of education and/or full-time work experience as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications Professional experience in the public sector, particularly government or education, or experience working in private sector roles in compliance, policy, law, or government affairs Direct experience developing and managing policies, standard operating procedures, and other internal control systems and documents Experience in a leadership or project management position with decision-making authority Demonstrated professional experience using legal and compliance research and analysis skills Demonstrated professional experience in records management Three (3) years or more of direct personnel management experience. Special Working Conditions This position is located at the Maricopa County Community College District Office in Tempe, AZ, and offers a hybrid work schedule that includes both in-person and remote work. Occasional travel to colleges and other sites may be required. May be required to sit for a prolonged period of time; viewing a computer monitor. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review Date is Friday, May 16, 2025. Applications received after the review date may not be screened. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321328&PostingSeq=1 jeid-b46016c4ab93f743be2adbf68d0e8f2c