Executive Assistant

Job Band: Job Band 13 (JB13)
Hiring Manager: Irene Randall
Lead Recruiter: Tracie Shoe
State: Colorado (US-CO)
Country:United States

You will play a key role in supporting our executive office. In this dynamic position, you'll work closely with the Executive Assistant who supports our CEO and Chief of Staff, providing essential administrative support to ensure smooth operations at the highest level of the organization. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment, enjoys problem-solving, and wants to contribute to impactful projects that drive company success. If you're organized, proactive, and ready to grow your career, we'd love to hear from you!

JOB SUMMARY - Onsite Lakewood, Colorado

Under minimal supervision, provides project and executive support to one or more members of the Executive team. Responsible for the development of solutions to problems that affect diverse functional areas.

ESSENTIAL DUTIES

• Participates in, coordinates, and leads projects of a specialized and complex nature involving analytical thinking and judgment.
• Takes initiative to report on project status by anticipating and alerting manager and internal customers of potential project difficulties.
• Identifies process improvements and assists in planning, coordinating, and implementing new programs or procedures.
• Professionally and confidentially handles both routine and non-routine requests for information and assistance using discretion in determining whether the situation can be handled personally or should be referred to the manager or others for dispositions.
• Establish priorities and manage a diverse workload.
• Executes administrative support functions including greeting visitors, , expense reporting and projects.
• Coordinates travel, educational workshops, and other meetings by establishing meeting locations and coordinating appropriate arrangements.
• Establishes, implements, and maintains procedures and systems for processing work, administrative tasks and projects, communicating schedules, , and agendas.
• Establishes, revises, and maintains office/online organization systems that require knowledge of department operations and discretion in determining the proper place for documents.

OTHER DUTIES AND RESPONSIBILITIES

• Obtain and organize information for use in conferences, speeches, and reports as requested by the executive.
• Have ownership of the executive's agenda/schedule.
• Works on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.
• Acts as a resource for colleagues with less experience
• Assists in producing departmental budget and related planning documents
• Participates in continuous improvement efforts.
• May lead cross-functional meetings.
• Order business supplies as necessary.

MINIMUM QUALIFICATION REQUIREMENTS

Education

Bachelor's degree or, equivalent of education and experience sufficient to successfully perform the essential functions of the job may be considered.

Experience

• Minimum 7 years' experience.
• Experience working in a global environment.
• Professional certification or equivalent experience in working with senior level executives preferred.

• High level of professionalism, discretion, and confidentiality
• Expertise in Microsoft PowerPoint for creating clear, executive-ready presentations, summaries, and visual storytelling
• Proficient across Microsoft Office applications (Outlook, Word, Excel, Teams, SharePoint)
• Exceptional command of written and verbal English, with strong attention to spelling, grammar, and numerical accuracy
• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines simultaneously
• Demonstrated ability to work independently with minimal supervision in a fast-paced environment with frequent interruptions
• Strong analytical and problem-solving skills; able to define problems, collect and interpret data, establish facts, and draw sound conclusions
• Resourceful decision-maker who applies sound judgment, discretion, and tact
• Broad understanding of corporate operations, policies, procedures, and end-to-end process flows
• Proven ability to communicate complex information clearly to both technical and non-technical stakeholders
• Customer-focused mindset; consistently considers downstream and customer impact when making decisions
• Comfortable handling multiple concurrent assignments while maintaining accuracy and quality

PHYSICAL REQUIREMENTS

Typical Office Environment requirements include: reading, speaking, hearing, close vision, walking, bending, sitting, and occasional lifting up to 20 pounds.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Requisition ID:34650

At Terumo Blood and Cell Technologies, our 8,000+ global associates proud to come to work each day, knowing that what we do impacts the lives of patients around the world.For Terumo, for Everyone, Everywhere.

We make medical devices and related products that are used to collect, separate, manufacture and process various components of blood and cells. With our innovative technologies and service offerings, we touch a patient's life every second of every day and are committed to continuing to increase the number of patients we serve.Advancing healthcare with heart.

With some of the best and brightest minds in the industry, an unmatched global footprint, comprehensive benefits and a distinct culture, Terumo Blood and Cell Technologies is a great place to work, grow and be part of a team that is focused on making a difference.Join us and help shape wherever we go next. You create your future and ours.