Director of IDOT QMTP Certification and Recertification

The Director for the IDOT QMTP (Illinois Department of Transportation Quality Management Training Program) will be responsible for managing the Certification/Recertification Program offered by the College. This position will involve overseeing daily operations, ensuring adherence to IDOT standards, and maintaining the integrity of the State's certification process. Acting as a liaison, the Director will facilitate effective communication between the Division Chair, instructors, students, and other stakeholders, including IDOT, contractors, and participants.
Key responsibilities will include supervising staff, managing physical facilities, and providing technological support to both students and IDOT QMTP employees. The role will require exceptional organizational, communication, and instructional skills, along with comprehensive knowledge of IDOT QMTP regulations and procedures. Additionally, the Director will lead efforts in data collection, tracking, and reporting for IDOT learning initiatives while engaging with stakeholders at both state and international levels.

Program Administration & Coordination:
1. Develop annual schedules for potential training and proctoring dates for the IDOT QMTP Certification and Recertification Programs
2. Ensure the up-to-date schedules are made available for print publication and posted on the program website.
3. Monitor the registration process for IDOT QMTP and Certification/Recertification programs.
4. Create and manage sections and sessions in both the IDOT QMTP & Certification/Recertification databases and the College LMS.
5. Ensure secure access, data integrity, and confidentiality in managing the IDOT QMTP & Certification/Recertification databases

Staff Supervision & Support:
6. Prepare work schedules for staff, instructors, and consultants.
7. Prepare travel arrangements (car and hotel) for full- and part-time instructors for off-campus classes
8. Supervise consulting instructors and part-time employees, offering guidance and performance evaluation as necessary.
9. Conduct or arrange training sessions for part-time employees to ensure proficiency in assigned tasks.
10. Provide support and assistance to the College LMS administrator, IDOT instructors, and staff in developing and maintaining IDOT-related training materials.

Collaboration & Communication:
11. Collaborate with IDOT staff, contractors, and stakeholders to resolve any programming issues or work on projects.
12. Maintain regular communication with the Division Chair regarding class and programming updates.
13. Attend meetings as called by the Division Chair and administrative officers etc.
14. Provide exemplary customer service and professional communication with students, faculty, staff, and stakeholders.

Instructional & Student Support:
15. Contact and assist students regarding registration, schedule changes, cancellations while providing timely accurate information about IDOT QMTP & Certification/Recertification training/course offerings.
16. Proctor exams for IDOT classes, maintaining a secure and controlled testing environment.
17. When required provide instruction and training facilitation.
18. Maintain IDOT and industry standards through ongoing professional development and recertification, ensuring up-to-date leadership in program goal and outcomes.

Data & Financial Management:
19. Prepare and submit budget annual budget requests for instructional services, rental facilities, equipment, and supplies for the IDOT QMTP & Certification/Recertification program.
20. Oversee and manage the IDOT QMTP & Certification/Recertification program budgets.
21. Audit student grades, certificates, and other data for compliance with IDOT requirements.
22. Provide in-depth data collection, tracking, and reporting for IDOT learning initiatives.
23. Maintain confidential student records for the Trained Technician Database, ensuring timely submission to IDOT.

College Involvement & Compliance:
24. Serve on committees aimed at the improvement of the College.
25. Observe, and enforce the College's policies and programs, reporting issues through existing college policies.
26. Other duties as assigned.

Education: Bachelor's degree or equivalent

Experience: 3-5 in recent industry experience in Civil Engineering Technology including materials and testing. Teaching experience desired.
Knowledge:

Skills: Extensive programming skills and knowledge in database management. Ability to troubleshoot database problems. Excellent oral and written communication skills with the ability to communicate with the State of Illinois, customers and international companies. Technical construction language and experience essential.

Personal: Versatility, positive attitude, enthusiasm. Teamwork is vital. Great customer service skills and be an ambassador for the college. Ability to work independently. Flexibility and decision-making aptitude are imperative.

Physical: Must be able to lift and transport 50 lb. to include rough terrain.

Other: Must be willing to travel to and teach classes throughout the state in the IDOT Quality Management Training Program & Recertification Program. This position may require occasional evening work.