Sr. Superintendent, Physical Plant

Position Number: 40035247

Position Title: Sr. Superintendent, Physical Plant

Payroll Title: SKLD CRAFTS TRADES SUPV 2

Job Code: 5044

Job Open Date: 5/27/2025

Application Review Begins: 6/11/2025

Department Code (Name): MAIN (Residential Operations)

Percentage of Time: 100%

Union Code (Name): 99 Non represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Salary Grade: PSS/23

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $109,000 to $122,400/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $85,400 to $156,800/year.

Work Location: De La Guerra Dining Commons - 1522B

Working Days and Hours: Mon - Fri 7:30am - 4:00pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

As part of Housing, Dining & Auxiliary Enterprises (HDAE), Residential Operations is responsible for the physical plant administration of all 4.3 million gross square feet in the HDAE portfolio, consisting of residence halls, undergraduate and graduate student apartment complexes, family student apartments, and hospitality facilities that provide housing for over 10,000 students, faculty, and staff on campus. In addition to providing service to residents, Residential Operations provides groundskeeping and hardscape maintenance to over 270 acres of campus, as well as custodial and maintenance services to various University owned facilities including conference centers, administrative offices, the University Center, Events Center, The Club & Guest House, parking facilities, and retail operations that serve on average 21,000 customers daily and host over 150,000 guests annually for conferences and events. For all of campus facilities as well as academic divisions and departments, Residential Operations oversees the functions of Distribution & Logistical Services (DLS) inclusive of Furniture Services, Surplus Sales, Mail Services, Central Receiving and Material Management & Logistics. Residential Operations staff provide 24/7/365 essential services to the campus, and strive to create and maintain a world class campus environment in support of the University's mission.

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Brief Summary of Job Duties:

Under the direction of the Associate Director, the Sr Superintendent provides the leadership and management for the daily operations of a group of Skilled Craft Workers for HDAE. Provides operational services to eight residence halls and four dining commons with more than 4700 residents. Responsibilities include daily scheduling/adjusting of assignments/resources/vendors, establishing work priorities, implementation of training programs, adjusting work procedures and priorities to meet schedules or work demands, meeting with clients and vendors, ordering and inspecting materials, site inventory management, analyzing and resolving work problems, maintaining records, quality control for maintenance work, exercising responsibility for quality of work in residence halls/dining commons and back-up manager for all housing facilities.

Required Qualifications:

• High School Diploma
• 4-6 years Experience with demonstrated leadership and supervisory responsibility, leading various journey level craft workers, in an institutional facilities maintenance and construction environment
• Substantial experience with demonstrated leadership and supervisory responsibility, leading and directing various journey level craft workers, in an institutional facilities maintenance and construction environment. Journey level certification or equivalent education and/or experience in one or more trade specialties.
• Familiarity with multiple skilled trades including but not limited to: HVAC, electrical, plumbing, locksmithing, carpentry, painting, and hazardous material abatement.
• Two years experience managing small to medium size construction and renovation projects. Ability to read and interpret construction drawings and specifications.
• Excellent verbal and written communication skills. Excellent organizational, analytical, planning, and management skills.
• Proficiency with Microsoft Word, Excel, Google suite, other management software, and familiarity with a range of modern electronic communication media.
• Use of emotional intelligence as an effective leadership tool. Ability to assess interpersonal interactions with clients and staff and adjust style to have positive outcomes.
• Ability to read and interpret construction drawings and specifications.
• Substantial experience with demonstrated leadership and supervisory responsibility, leading and directing various journey level craft workers, in an institutional facilities maintenance and construction environment.
• Certification in a specialty skilled trade required.
• Journey level certification or equivalent education and/or experience in one or more trade specialties.

Preferred Qualifications:

• Bachelor's Degree

Special Conditions of Employment:

• Ability to respond to emergency and after hour maintenance calls. Days and hours will vary to meet operational needs.
• Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 25% Daily Operations Management - Supervises, directs, plans and controls the day-to-day repairs and maintenance work/activities of the Operations Service Center craft workers for seven residence halls and three dining commons. Observes and reports through the work order system any and all defects, deterioration, and wear and tear on the facilities, schedules repair work, provides notification to clients and coordinates the work with the appropriate personnel. Monitors daily the TMA reports to verify that all residential work tickets are completed within 48 hours. Runs TMA tickets to review workload data per employee and to make daily work adjustments. Reviews TMA tickets to determine thoroughness of maintenance work. Communicates on a daily basis with key administrative and staff personnel on special circumstances or maintenance related issues. Advises mechanics, utility personnel and custodians on correct procedures, use of materials and tools in the day-to-day repair and maintenance tasks. Contacts vendors and contractors and coordinates the work with EH&S, the Assistant Director for Project Management, Custodial Supervisors, Lead Custodians, Residence Hall Managers, Food Service Managers, and Director of Dining Services. Inspects vendor/contractor work before payment approval. Meets Food Service Staff weekly to problem solve issues and to coordinate any repairs or project work needed. Assures that work conditions are safe and conducive to efficient operations.

• 15% Life Cycle/Preventative Maintenance Program - Manages life cycle/preventative maintenance program for all Residence Halls, Dining Commons and associated Administrative Spaces. * Inspection * Planning, Programming and Budgeting * Installation, Maintenance and Repair

• 20% Project Management and Planning - Participates in the Project Management Group weekly and handles small scale projects for Housing properties. Advocates funding (complete with estimates) for maintenance repairs or projects. Works directly with EH&S/contractors/vendors to schedule maintenance of fire systems or asbestos/lead/mold removal. Anticipates, projects, plans and schedules major repairs, upgrades and maintenance during shut-down periods for housing properties. Reviews renovation and new construction plans. Submits changes and recommendations to Project Group.

• 15% Life Safety/Access Security - Manages the access control program, including installation, maintenance, and repair, access policy and security. Manages security for all electronic and manual key systems for all Residence Halls, Apartments, Dining Commons and Administrative Spaces for Housing, Dining & Auxiliary Services. Ensures compliance with master key policy and issuance.

• 10% Human Resource Management - Authority to hire and terminate all limited employees. Interviews and recommends hiring of career employees. Initiates discipline (including written documents). Develops unit goals and standards by establishing individual goals and evaluate performances for career and limited positions through written performance evaluations. Facilitates job enrichment, special assignments and ongoing training and cross training for employees. Provides annual training for asbestos, lead and mold-related issues. Writes annual performance reviews for all employees supervised. Informally resolves personnel disputes when possible. If informal resolution is not possible follows all requirements of the K8 Contract. Takes appropriate disciplinary actions when required and notifies Associate Director of any discipline issues in a timely manner.

• 10% Administration - Manages the dispatching function of Operations Service Center to facilitate emergency calls or last minute repair calls. Authority to make decisions concerned with dispatching maintenance work. Purchasing and budget authority $500,000. Reviews and writes specifications for purchase requisitions. Inventory Control of parts (plumbing, electrical, paint, appliances) on site. Developed and established the storage system for on-campus maintenance supplies. Authority to eliminate supplies or to stock different supplies. Ensures fire and elevators systems are maintained and are in compliance with testing requirements. All reports are filed in a timely manner per State and federal codes and accurately maintained. Reviews and approves timecards to meet payroll deadlines and provides guidance to the Associate Director on other personnel documents related to them. Approves vacation requests, and re-assigns personnel as necessary when employees call in sick, et cetera.

• 5% Other Duties - Oversees and participates in the emergency maintenance duty on a weekly rotating schedule. Problem solves clients and make responds decisions. Back-up support for any and all Housing emergencies Essential member of disaster response team for the Residence Halls and Dining Commons. Affirms and implements the departmental Educational Equity Plan comprised of short and long term objectives that reflect a systematic approach to preparing both students and staff or success in a multicultural society. Develops, promotes, adheres to safety rules, standards or techniques as an integral part of business. Adheres and implements the 20-minute rule for all maintenance repairs. Affirms and implements the departmental "strategic Plan" designing goals and objectives that relate to the vision statement.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information

* University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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