Accounts Payable Specialist

Are you a detail-oriented, self-motivated professional with a passion for numbers and processes? We're looking for an Accounts Payable Specialist to join our Finance team in Kalamazoo.

In this role, you'll play a key part in driving the efficiency and accuracy of our Purchase-to-Pay process by managing vendor invoice transactions with precision and a focus on compliance. You'll support both day-to-day operations and long-term process improvement by ensuring transactions align with established policies while identifying opportunities to streamline workflows, reduce errors, and enhance overall system effectiveness. Success in this role requires a detail-oriented self-starter who brings both independent initiative and a team-oriented mindset.

Benefits:Landscape Forms takes pride in offering a competitive benefits package, including, but not limited to, insurance benefits (available on your first day), 401(k) plans, family and parental leave, tuition reimbursement, wellness programs, quarterly bonuses, and paid time off.

How You Contribute:

• Process vendor invoices in a timely manner, ensuring accuracy.
• Resolve vendor discrepancies and internal errors, initiating improvements as needed.
• Make payments via check, ACH, or wire to vendors within terms while maximizing discounts.
• Maintain vendor records.
• Ensure proper use tax application on purchases.
• Administer Petty Cash.
• Obtain and maintain W-9 and W-8 documents.
• Process and file 1099-MISC forms annually.
• Perform accounts payable month-end and year-end processes including journal entries, accruals, reconciliations, documentation, and audit requests.
• Provide support and back up for the P-Card administration.
• Participate in cross-functional meetings including purchasing and receiving.
• Provide internal customer support, guidance, and training as it pertains to purchases and expenditures.
• Maintain working relationships with vendors.
• Maintain data for key financial metrics.
• Utilize Lean concepts and innovation to initiate continuous improvements.
• Participate in Finance Team activities.

Criteria forSuccess:

• Education in Finance, Accounting, or Business-or equivalent experience
• 3+ years of relevant accounts payable experience
• Integrity, discretion, and the ability to handle confidential information
• Strong organizational, analytical, and problem-solving skills
• Excellent time management and communication abilities
• Proven ability to meet deadlines with high accuracy
• High-level proficiency in Microsoft Excel

Physical Requirements and Work Environment

This position is primarily office-based but may require occasional time in a shop environment, which can be noisy and dusty. Reasonable accommodations will be made for individuals with disabilities to perform essential functions.

Who We Are:

Landscape Forms is the industry leader in integrated solutions of high-design site furniture and advanced LED lighting. For more than 50 years we have produced site furnishings that help designers and other clients achieve beautiful, functional environments that enhance the experience of outdoor space. Our secret is simple. Design, Culture and Craft drive everything we do.