Legal Assistant

About Suffolk:

Suffolk is a national enterprise that builds, innovates, and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies), and innovation research/development.

Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

Summary:

We are seeking a proactive Legal Assistant to join our Legal team. This role will report to the Director, Legal Operations and will be responsible for supporting the Legal team with both corporate and national operations matters.

Responsibilities:

Perform a variety of administrative duties; create and produce reports and memos, maintain computer database, set-up and maintain legal files, and perform advanced administrative tasks.
• Assist in the coordination, supervision, and completion of special projects.
• Maintain corporate entity information and assist with filings as needed.
• Perform duties and maintain files of a highly confidential nature.
• Draft project documents and communications.
• Assist with responding to legal discovery requests, including electronic discovery.
• Assist in various national licensing requirements.
• Draft legal and corporate responses to requests for proposals, qualifications and questionnaires.
• Point person for national legal billing: including electronic billing system and legal spend / budget reports.
• Manage contract and legal databases with accuracy and discretion; ensure timely document tracking and version control.
• Collaboration with other departments, operations and outside counsel.
• Conduct basic research as necessary.

Qualifications:

• Exceptional organizational skills and ability to manage competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Self-starter with the ability to work independently and use sound judgment.
• Confidentiality and ability to handle sensitive information
• Proficient in basic computer applications, i.e. Word and PowerPoint.
• Legal Assistant or Paralegal experience preferred but not required.

Core Attributes:

• Collaborative team player adept at navigating complex dynamics.
• Positive, proactive, and professional demeanor.
• Committed to Suffolk's core values: Passion, Integrity, Hard Work, Professionalism, Caring.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.