Administrative Assistant

Make your mark at the world's largest HVAC company

Daikin Applied is seeking an Administrative Assistant for Solutions Plaza who will assist with coordination and scheduling of calendars for Solutions Plaza, 3rd party vendors, event spaces, and attending personnel. The person in this role will work closely with the Solutions Plaza team as the events process is refined to provide consistent customer experience. This position reports to the Sr. Manager of Solutions Sales and Programming. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location: Hybrid, Jersey City, NJ

What you will do:

• Support logistics and planning for visitors to the space including coordination with 3rd party vendors and offsite resources
• Coordinate multiple calendars and assist with scheduling and organizing meetings and speaking engagements
• Prepare meeting and event materials and support the operation of the conference rooms and associated event space
• Manage assigned expense reports, reimbursements and communications ensuring timely and accurate submission
• Courteously greet visitors entering Daikin Applied's customer showroom, determine the nature and purpose of visit, and direct them accordingly
• Provide a full range of administrative support for Solutions Plaza and the Solutions Plaza Management team. Coordinate all facility needs with building management team
• Support making all event spaces visit ready including coordination with 3rd party vendors

What's in it for you:

• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best

Minimum Qualifications:

• High School Diploma or GED
• 2 to 4 years experience
• Work visa sponsorship is not available for this position

Preferred Qualifications:

• Associate's degree in business administration or related field
• Excellent verbal and written communication, including the ability to effectively communicate with customers and vendors with diverse backgrounds
• Proficiency in Microsoft Office (Excel and Word)
• Highly organized, with strong prioritization and multitasking abilities
• The ability to manage multiple tasks efficiently in a fast-paced environment.
• Cultural Competence - Exhibit respect and sensitivity for cultural differences, fostering an inclusive environment to rapidly build trust by responding thoughtfully to radical candor

Benefits:

• Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements:
• Multiple medical insurance plan options + dental and vision insurance
• 401K retirement plan with employer contributions matching 100% of the first 3% of employee contributions and 50% on the next 2% of employee contributions
• Company provided life insurance + optional employee paid voluntary life insurance, dependent life coverage and voluntary accident coverage
• Short term and long-term disability
• 3 weeks of paid time off for new employees + 11 company paid holidays
• Vacation accrues on a monthly basis, unless applicable federal, state and local law requires a faster accrual
• Paid sick time in accordance of the federal, state and local law
• Paid parental leave and tuition reimbursement after 6 months of continuous service

The typical annual base salary for this position ranges from $71,200- $108,500 in Jersey City, NJ. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

#LI-AW1

#LI-hybrid